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<br /> <br />City of Elk River <br />Secretary/Receptionist <br />Position Description <br /> <br />Department: Immediate Supervisor: <br />Administration City Clerk <br />Pay Grade: FLSA Status: Last Updated: (date) <br />6N Non-Exempt 10/2019 <br />Positions Supervised: <br />N/A <br /> <br />Position Summary <br />The Secretary/Receptionist performs a variety of receptionist duties including, but not limited to, <br />answering telephones, directing messages and inquiries to appropriate departments, issuing permits, <br />processing mail and word processing. <br /> <br /> <br /> <br />Essential Functions <br />1. Performs receptionist duties. <br />A. Receives, screens, and transmits telephone calls and messages to city employees. <br />B. Answers routine questions about hours and locations and explains departmental <br />services, programs, and procedures. <br />C. Greets the public and directs them to appropriate city department. <br />D. Issues, burning permits and snowmobile permits. <br />E. Receives and tracks bid packets. <br />F. Schedules security door overrides. <br />G. Creates and updates webpages of the employee intranet. <br />H. Organizes and scans documents into digital management system. <br />I. Maintains calendar of weekly city meetings and events. <br />J. Assists all city departments with miscellaneous clerical projects. <br /> <br />2. Performs clerical support duties. <br />A. Processes outgoing mail and coordinates other methods of shipment. <br />B. Opens and reviews incoming mail and routes to appropriate location. <br />C. Types memos and correspondence as needed. <br />D. Receives payments. <br />E. Creates and updates pages for in-house electronic bulletin boards. <br />F. Places orders for office supplies, logo clothing, and business cards. <br /> <br />3. Performs other essential job duties. <br />A. Regular and timely work attendance. <br />B. Follows all safety procedures. <br />C. Participates in safety training. <br /> <br /> <br />Page 1 <br />