5.1 LIBSR 01-25-2022 - Laserfiche WebLink

Home Browse Search

The Basics of Parliamentary Procedure What is Parliamentary Procedure? A set of rules for conduct at meetings that allows everyone to be heard and to make decisions without confusion. Why is Parliamentary Procedure Important? It's a time tested method of conducting business at meetings and public gatherings. It can be adapted to fit the needs of any organization. It's important everyone know these basic rules! Four Basic Types of Motions 1. Main Motions The purpose of a main motion is to introduce items to the membership for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions. For example: "I move adoption of the following resolution..." 2. Subsidiary Motions Their purpose is to change or affect how a main motion is handled. They are voted on before a main motion. For example: "I move to amend the motion by adding the following condition..." 3. Privileged Motions Their purpose is to bring up items that are urgent about special or important matters. The content does not relate to the main motion or pending business but to the members and the organization. For example: "I move to recess the meeting..." 4. Incidental Motions Their purpose is to provide a means of questioning procedure concerning other motions and must be considered before the other motion. For example: "Point of order.." How Motions Are Presented 1. Obtaining the floor. a. Wait until the last speaker has finished. b. Address the Mayor/Chair by saying, "Madam/Mr. Mayor or Chair." c. Wait until the Mayor/Chair recognizes you. 2. Make your motion. a. Speak in a clear and concise manner. b. Always state a motion affirmatively. Say, "I move that we..." rather than, "I move that we do not..." c. Avoid personalities and stay on your subject. 3. Wait for someone to second your motion. 4. Another member will second your motion or the Mayor/Chair will call for a second. Page 1 of 2