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d Knows and abides by city, regional, and state policies. <br />II. Vice -Chair <br />■ Assumes the duties of the Chair in their absence. <br />• Automatically becomes Chair if a vacancy occurs in the office, and serves <br />out the remainder of the term. <br />III. S cre <br />Assumes the duties of the Chair in the absence of the Chair and Vice - <br />chair. A city appointed staff person will distribute the minutes and <br />agenda to all members prior to the next meeting, record attendance at <br />each meeting, record minutes of each meeting and make a permanent file <br />of all minutes which shall be available to the public on the City of Elk <br />River website. <br />E. The Library Services Coordinator is the Staff Liaison to the city. <br />F. Each voting member has the right to make a nomination, including self -nomination, <br />for an office. <br />G. A vacancy in the office of Chair, Vice Chair or Secretary shall be filled by a vote at <br />the next regularly scheduled meeting of the Library Board after the vacancy occurs. <br />Article IX Annual Report <br />At the Spring meeting, the Library Board shall prepare an annual report to include updates <br />and goals to be presented to the City Council at a later date. <br />Article X Annual Budget <br />A. The Library Board shall forecast a list of annual goals and projects at their last <br />meeting of each calendar year. <br />B. At their first meeting of each calendar year, the Library Board shall review the goals <br />and projects recommended and budgeted for by the City Council. <br />C. The Library Board shall receive and review a goal and project status list at each <br />ensuing meeting. <br />Article XI Amendments to Bylaws <br />A. Any changes to the Bylaws will be reviewed and approved by the Library Board and <br />filed with the City Clerk's office. <br />Page 4 of 5 <br />