7.3. SR 09-06-2005 - Laserfiche WebLink

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Minutes Elk River Library Board Meeting August 23, 2005 The meeting was called to order at 6:35 p.m. Mick Stoffers, Ann Schroeder, Karen Stelk, Allison Olson and John Dietz were in attendance. Joan Allen of GRRL, and Pat Klaers, City Administrator were present as guests. Karen moved and Allison seconded that the agenda be adopted. Allison announced that Karen will be taking over as Secretary, the board thanked Allison for doing a great job! We started with an update on the Building Project Schedule from Pat. Mick handed out a memo from Bill Maertz with recommendations of three architect firms. At the next meeting each firm will give a thirty minute presentation. Mick will be in Germany for the 9/27 mtg, so it has been changed to 10/4 at City Hall same time, 6:30pm. This meeting will involve only interviewing the firms with a Q & A for each one. Mick will talk with Bill about what equipment the firms need, most likely we will meet in the Upper town conference room. Bill recommends before the next meeting the board members walk the two potential building sites by City Hall (we will each do this on our own). The two are: Far to the East, grass by the neighbors and the other is by the lake. Brochures from the three firms before hand for the board members was suggested by John, Pat will follow through with that. The firms will basically be there to "sell" themselves do space analysis and programming. Once we do decide on a firm it will go before the City Council and that firm will be at our November meeting. John said by the next meeting the YMCA project will be closer to being decided on and depending on which way it goes that may lead us to need a community room. Since we moved the September board meeting to 10/4 and the City mtg is on 10/10 at Lyons Park Center there will not be a library board meeting on 10/25. Watch for your letter regarding the City mtg. as that will state the time. Pat mentioned that there is not a definite budget and that the city wants to build what is needed. At the last Council meeting John talked about our possibilities and there were no objections at that time. The Mayor stated we were doing a great job of expanding our horizons. As mentioned by Chris in the last meeting concerning a water retention requirement if we stay at the site we are now, Ann asked a follow up question to that. Pat stated that there are none. Allison asked Pat about the previous person who applied to the Library board. They've attempted contacting them several times with no response. So we need to start recruiting to replace Leslie. Next we discussed the survey. Mick stated it will be going in the ER Star News, it will be on the City website, available at City Hall, the Library and will in the Nov/Dec Community Rec. booklet. These will be color coded so we can tell where they filled them out from. Question 4 from the survey was removed. The public does not have the info we do about the many variables in picking a site. It was suggested to add to the survey an yes or no question "are you under 1811, Pat will check with Legal to make sure we are O.K. asking that. Allison is sending the revised survey to Mick and she will ask that if possible it be formatted to fit on one page. Pat said the City may be switching to a professional lawn care service and that will be a change to our budget.