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<br /> <br /> <br />Page 1 of 1 <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />UTILITIES COMMISSION MEETING <br /> <br />TO: <br />Elk River Municipal Utilities Commission <br />John Dietz – Chair <br />Al Nadeau – Vice Chair <br />Daryl Thompson – Trustee <br />FROM: <br />Theresa Slominski – Finance and Office Manager <br /> <br />MEETING DATE: <br />July 2, 2013 <br />AGENDA ITEM NUMBER: <br />6.1 <br />SUBJECT: <br />Staff Update <br /> <br />DISCUSSION: <br /> <br />In preparing this update, the month of June was not finalized and so I do not have updated <br />numbers for the credit card transaction volume. We had 2,019 credit card payment transactions <br />in May and are on track to surpass that for June. I will provide the actual amounts next month. <br /> <br />We have begun the process to look into software options. We will be exploring and researching <br />other software products to see what is out there compared to our current software over the next <br />several months. We may need to go out for bid due to the cost of some of the software, and I <br />will keep you updated as our research continues. To fully and properly implement this <br />conversion we are considering how much IT support we will need and what that budget impact <br />will be as well. We estimate we will need a part time (20 hours per week) dedicated person. <br /> <br />There are some additional items that came up with the insurance application this year as the <br />renewal process has been started. <br />1) The valuation of the replacement cost for a historical water tower is being reviewed <br />by the underwriter and will entail an appraisal site visit to complete. We are told that <br />this usually is a larger premium than a regular water tower. <br />2) The allocation of the utility portion of the office building at 13069 Orono Parkway is <br />being split out similar to a joint tenant situation and we are updating our contents list <br />valuation for this. There will be a new separate premium for this for ERMU. <br /> <br />With the construction of the roundabout on Railroad Drive, the utility drop boxes and the post <br />office boxes were temporarily relocated to the parking lot of the glass shop. The boxes will have <br />to be moved again to the other side of the parking lot as construction progresses. A sign has <br />been placed directing traffic to the new location. Upon completion of the roundabout the drop <br />boxes will not accessible by vehicle. We are working with the Post Office to relocate to a <br />permanent location that will be more accessible for customers. <br />82