Laserfiche WebLink
E04y1 ,., Request for Action <br />River <br />To Item Number <br />Mayor and City Council 9.2 <br />Agenda Section Meeting Date Prepared by <br />General Business March 5, 2018 Michael Hecker, Parks and Recreation Director <br />Item Description Reviewed by <br />Agreement and Donation to Install Athletic Field Cal Portner, City Administrator <br />Lighting and Scoreboard at Oak Knoll Athletic Reviewed by <br />Field Complex Lori Ziemer, Finance Director <br />Action Requested <br />Adopt,by motion, an agreement between the City of Elk River, the Elk River Youth Football <br />Association, and the Elk River Youth Lacrosse Association to pledge to donate $83,328 for <br />installation of athletic field lighting and a scoreboard at the Oak Knoll Athletic Complex. <br />Adopt,by motion, a resolution acknowledging the donation of$83,328 from the Elk River Youth <br />Football Association and the Elk River Youth Lacrosse Association. <br />Approve,by motion, the purchase of athletic field lighting for$113,787 from Musco Lighting. <br />Background/Discussion <br />The Elk River Youth Football and Lacrosse Associations have joined efforts to donate $83,328 for the <br />installation of athletic field lighting and a scoreboard accounting for 66.7% of the total estimated project <br />cost. They also donated$73,000 for lights at Oak Knoll in 2013 with payments made over 5-years. <br />The Musco Lighting purchase is through the National joint Powers Alliance cooperative purchasing <br />program, similar to the state purchasing contract the city uses frequently. The current lighting price is <br />113,787 which includes three light poles, electrical services, control-link wireless control system and <br />installation. <br />Additional project costs include conduit installation conducted by ERMU (materials only,labor donated) <br />and installation of a scoreboard by AIM Electronics. The scoreboard is not part of this initial request and <br />will be purchased separately at a later date. The full project is budgeted in the 2018 Park Improvement <br />Fund for$125,000. The attached agreement and resolution were reviewed by City Attorney Peter Beck. <br />Financial Impact <br />The total price for athletic field lighting installation is $113,787. Final pricing of the electrical conduit and <br />scoreboard will be determined once finalized vendor quotes are received. <br />Attachments <br />Oak Knoll Athletic Field Lighting Agreement <br />Resolution Acknowledging Contributions <br />Oak Knoll Athletic Complex Site Plan <br />Sports Lighting Proposal <br />POWERED 6T <br />AR