7.4 PRSR 05-12-2021 - Laserfiche WebLink

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3 | Page Organized Use Permit Applications must include the following: 1. Event date and application date 2. Name of organization, contact person, address, phone, e-mail, and Federal Tax ID 3. Park location, hours on site, the description of the service provided including equipment and expected participation. 4. Application fees and certificate of insurance are due at least fourteen (14) business days prior to the event. 5. Permit holder must provide a Certificate of Insurance in the amount of $1,000,000 per person per occurrence as well as a $2,000,000 aggregate. The City of Elk River must be named as additionally insured. Permit holder agrees to indemnify and hold harmless the City of Elk River, its officers, and employees for all claims arising out of the Permit holder’s activities related to the services provided under this application. The Certificate of Insurance is a document that proves that the applicant has Comprehensive General Liability insurance to cover any liability claims, whether personal or damage, which may occur during use of the park property. The City must be named an additional insured on the policy, and the policy must meet the limits specified in the Hold Harmless Agreement of the Organized Use of Park Property application. Applicants must agree to the following: 1. Permit holder agrees to abide by all park rules and regulations. 2. Permit holder is responsible for supplying all items necessary for their operation such as tables, chairs, extension cords, generators, additional portable toilets, and trash receptacles. 3. The City reserves the right to determine where and when applicant will be allowed to set up. 4. If requesting a recurring reservation, an Organized Use Permit must be submitted on a quarterly basis. The permit must include a quarterly organized use of park property report, along with indemnity agreements, participant releases and waivers of liability. 5. Detailed Pandemic Operational Plan must be submitted in accordance with state law. 6. Refunds will not be provided for inclement weather days, partial months, and/or other canceled class days. Refunds will be provided for complete months only, with 14 days’ notice. 7. There will be no refunds for Permit holder due to weather conditions. 8. Park equipment shall be used in accordance with their intended purpose. Any damage caused because of misuse will be charged to the applicant. Note: playground equipment, picnic tables, and/or light poles, etc., are not permitted to be utilized. 9. Motorized vehicles may only be operated on roadways and in parking areas. Motorized