01-26-2021 LIB MIN - Laserfiche WebLink

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Elk River Public Library Board Page 3 January 26th,2021 �� • Ms. Schake questioned if Mr. Portner's timeline would match her budget submission to council. Her clarification was that if the list created at the end of year would be for the next budget year. Ms. Schake also asked for clarification on the timeline for article IX. She said that April/May would work best if the board wanted to present to council with her. April or May is when Ms. Schake presents an annual library update and July or August is when she presents her budget report to council. Mr. Portner said the board could come up with ideas throughout the year and then formalize the process for presentation. • Commissioner Keifenheim said she agrees with the suggested article changes and said she supports it if it works with Ms. Schake's goals for the library. Commissioner Boelter agreed as well and believes it goes along with the library board's purpose. • Chair Dreissig questioned the board on whether this year would be too soon to present their goals to council. Commissioner Keifenheim said it would be a great time to show the Council the boards new mission and purpose etc. Mr. Portner agreed that it would be good to formalize the decision as far as when the board plans on presenting to council each year for planning purposes. Chair Dreissig said she would like to have more time to discuss. Commissioner Boelter and Ms. Schake explained to Chair Dreissig that it can just be stated in the bylaws that preparation for the annual report will be done at the April meeting,and presented to council at a later date. • Chair Dreissig questioned the need to lay out specific meeting dates. Ms. Schake explained that is necessary due to the need to plan around the library board meeting dates and the use of the community room. Chair Dreissig asked for confirmation on when the bylaws must be done and suggested waiting on finalizing them so there can be more discussion. Secretary Larson explained to the board that it is not currently operating under the old bylaws and the work in progress bylaws have not been completed and filed in over a year. Secretary Larson said she would check with the City Clerk to confirm when the bylaws need to be completed. • The board discussed if it was necessary to continue discussing the bylaws or if they should just vote on them now to finalize where they are at and make changes in the future if necessary. Moved by Commissioner Keifenheim and seconded by Commissioner Hegarty to accept the changes that were made today to the bylaws. Motion carried 5-0. b. Master Gardeners input on raingarden changes and their continued involvement in library ground. • Master Gardeners,Karen Olson and Liz Lewis joined the discussion via zoom. Ms. Schake explained that she and previous Chair Keifenheim had met with Karen Olson and Liz Lewis in the fall and identified that the priority is to replace the planter boxes that were rm .]TUR