9.4 SR 04-19-2021 - Laserfiche WebLink

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Request for Action To Item Number Mayor and City Council 9.4 Agenda Section Meeting Date Prepared by Consent April 19, 2021 Gary Lore, Building Maintenance Supervisor Item Description Reviewed by Discuss Additional Custodian Justin Femrite, P.E., Public Works Director Reviewed by Calvin Portner, City Administrator Action Requested Discuss and consider the hire of an additional fulltime custodian. Background/Discussion Over the past year, the city has witnessed a significant increase in cleaning requirements due to the COVID-19 pandemic and has added additional square footage of building space from new construction. Further, the city continues to add amenities that impact our building services staff. Since last year's budgeting process, office space has been built out on the second floor of the Public Safety Building, Fire Station #2 has added hot to cold transition space with restrooms, showers, and equipment cleaning space. Later this year, Fire Station #3 will go online. The city has also added restrooms at Lion John Weicht Park and soon to include Orono Park and Youth Athletic Complex. These additions resulted in the re-evaluation of our building custodial service levels. After evaluation of industry standards and our own facility needs, we request the City Council to consider the addition of one full- time custodian to meet the new demand. The addition will maintain a workload for each custodian that remains in excess of industry standards for similar facilities. However, we believe the physical condition of our assets and the efficiency of our staff will result in a cleanliness level within reasonable expectations. We will re-evaluate our service levels once all spaces are fully on- line for the 2023 budget cycle. For the 2022 budgeting process, we will complete a similar evaluation of our building maintenance personal and the division structure to assure our staffing levels are appropriate for the size and condition of our system. The current custodial needs are more of an imminent concern than maintenance at this time. Financial Impact If approved, the position would take a number of weeks to fill resulting in nearly a half -year position. The city administrator believes we can absorb these costs in the 2021 General Fund with savings from other budgeted vacancies. The full costs would be accounted for in the 2022 Building Maintenance budget. The Elk River Vision P 0 W E e E 0 0 V A welcoming community rvitb revolutionary and spirzted resourcefulness, exceptional NATURE service, and community engagement that encourages and inspires prosperz[ Updated. August 2020