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COMMISSION POLICY <br />Section:Category: <br />GovernanceGovernance Policies <br />Policy Reference:Policy Title: <br />G.2cAgenda Planning <br />PURPOSE: <br />With this policy, the Commission establishes its expectations for a proactive governance process, <br />expressed in terms of a forward-looking agenda of recurring governance functions. The <br />Commission also establishes the process for determining the agenda for each regularly scheduled <br />Commission meeting. <br />POLICY: <br />The Commission, with support from the General Manager, will prepare, distribute, and follow a <br />governance agenda that spans the upcoming fiscal year. The Commission will update this agenda <br />annually during the fourth quarter of each fiscal year. The Commission will review the agenda as <br />a part of each regular Commission meeting. <br />schedule of its recurring governance functions by month to facilitate the preparation of meeting <br />agendas and the conduct of regular and special Commission meetings. Recurring governance <br />functions include but are not limited to the following: consideration of stakeholder interests, <br />policy review and development, strategic planning, approval of financial and business plans <br />including budgets, organizational performance monitoring, internal and external audit reviews, <br />General Manager performance planning and evaluation, governance evaluation and <br />development, Commission Officer election, and committee appointments. The Commission will <br />keep its governance agenda up-to-date and available to all Commission members, the <br /> <br />The General Manager, with direction from the Commission, will also prepare and distribute, in a <br />timely manner, a detailed agenda that provides for open communications and the orderly and <br />efficient conduct of each regular Commission meeting, special Commission meeting and <br />Commission work session. Agendas for regular Commission meetings will address items from <br />the governance agenda, Commission actions required by law, and other appropriate business <br />matters. Agendas for special Commission meetings and Commission work sessions will typically <br />focus on a limited number of specific items that are best handled in those types of meetings. <br />Consistent with the preceding: <br />______________________________________________________________________________ <br />Page 1of 4 <br />91 <br />