8.2 SR 02-16-2021 - Laserfiche WebLink

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The city purchased the course from the original owner in 2005 and operated Pinewood from 2006 to 2013. The average number of rounds for each year of operation was approximately10,000. Most of the users were local senior citizens and youth. The golf season was typically from April to October. City operations included a full-time Golf Course Superintendent and seasonal staff to maintain the course and clubhouse. The course was closed for the 2014 and ensuing golf seasons and maintained in a reduced maintenance state with the intention that it could be returned to service in a minimum amount of time. The Master Plan made little reference to Pinewood. However, through the planning process, residents expressed a strong desire to retain golf as part of the city’s recreation offerings (Appendix E, Parks and Recreation Master Plan Page 23). Resident desires to retain the course include providing an affordable golf option supporting new golfers with a learning course and ensuring family friendly activities that appeal to all ages. With the goal to once again open Pinewood for its residents and visitors, in June 2016 the Elk River City Council expressed consensus to seek a responsible management firm to manage the golf operations, lease the course for operation or purchase the course with the intent of operating it as a golf course for a minimum of five (5) years. The City advertised and received two proposals in November of 2016 for the management/sale of Pinewood Golf Course – Elk River Golf Club and Chase Michael Home/Dalbec Property Management. City Council consensus at the November 21, 2016, work session was for the city to negotiate with the Elk River Golf Club (ERCG) into a formal agreement. City Council approved a two-year contract with the ERCG with a management fee of $4,000 per month during operational months for those two years. The City paid all operating expenses and received all operations revenue. In 2019, the City approved a new three-year agreement with the ERCG. The new agreement removed the management fee and included an annual lease for $1 per year. The ERGC became responsible for all operational maintenance costs while the City agreed to fund capital equipment replacement. A 1,700 square foot clubhouse sits adjacent to the Number 1 tee box. The city last made interior improvements in 2011 and ERGC made minor improvements in 2017. A golf check-in area with counter and snack sales occupies the front section of the building with a small area for tables and chairs for golfers to relax and swap stories of missed putts. Packaged food was permitted for sale as the facility does not have a kitchen/concession operation. Two (2) restrooms, men’s and women’s, are towards the rear from the counter area and are not ADA accessible. The course does not have a driving range. In addition to the clubhouse, a 1,350 square foot pole barn serves as a maintenance facility. No specialized facility exists for either gasoline storage or pesticide storage. The irrigation water source is adequate with the overall system supplied directly by a well and pump system. Section 3: Proposals The proposal shall contain the type of information summarized below. Additional information is allowable, providing it is directly relevant to the proposed project. The submittal should follow the labeled sections below as follows.