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<br />Commission Organization and Procedures-Proposed Version <br /> <br />1. Applications <br />All new applicants must complete and submit an application to the Office of the City Clerk <br />by the deadline date. Incumbent members seeking reappointment shall notify the Office of <br />the City Clerk in writing. <br /> <br />2. Procedures <br />I. If a vacancy occurs because of resignation, death, relocation, removal from office, <br />ineligibility for reappointment, etc., on any board or commission, the following <br />procedure will be used. <br />a. Other than mayoral appointments, vacancies shall be advertised across the <br />various city communications tools. <br />b. Applicants will be interviewed by the City Council. <br />c. The City Council will make the appointments at the next Council meeting <br />following the interview meeting. <br />d. Applications will be kept on file for one year. If during that year a vacancy occurs <br />on any board/commission, all applicants will be advised of the vacancy. <br />II. If a current board/commission member’s term is expiring and is eligible for <br />reappointment, the following procedure will be used. <br />a. No later than sixty (60) days prior to the expiration of a term, each member shall <br />be contacted by email to affirm, in writing, their desire for reappointment. <br />b. The Council will receive a list of members seeking appointment and the <br />attendance record for said members. <br />i. Councilmembers shall annotate individuals they wish to interview. <br />ii. Any member identified by two or more councilmembers to interview <br />shall be added to the interview schedule. <br />iii. The commission/board seat for any member identified by two or more <br />councilmembers for interview shall be advertised as a potential vacancy. <br />c. Should fewer than two councilmembers determine the individual merits <br />reappointment, that person will be forwarded for reappointment in accordance <br />with 2(I)c above. <br />d. Should the incumbent not wish to be reappointed, the Council will follow the <br />procedure for filling vacancies as described in I. above. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />