10-27-20 Approved Minutes - Laserfiche WebLink

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Elk River Public Library Board Page 5 October 27th, 2020 Commissioner Dreissig clarified if the bottom items on the table would be included. Mr. Portner and Chair Keifenheim said no. Moved by Commissioner Hegarty and seconded by Commissioner Eberly to put supporting library staff, ensure safe and welcoming atmosphere, promote library, represent and advocate for residents, plan physical improvements, connect with community partners into Article 4 of the bylaws and have a working document for the details of those responsibilities . Motion carried 5-0. ■ The board then discussed their "Purpose" in Article III of the bylaws. They would like it to say something about community. Commissioner Eberly suggested a new purpose..." To oversee the physical facility and grounds housing the Elk River Public Library and to promote the best possible use of all library resources to the entire community. • The board would like to revisit Article III at the January 2021 meeting. ■ Ms. Schake said she really appreciates where the board is headed with their goals and Ms. Canter agreed. • Mr. Portner brought up Article 9 of the bylaws. He said it would be important for the board to report their activities to the council each year as well. Mr. Portner said right now there is a bit of disconnect. Commissioner Dreissig pointed out that at the work session in December last year the Mayor said it would be nice to hear from the board. Commissioner Dreissig brought up that goals for next year are part of something she would like to work on with the board. Councilman Christianson said that the council has work sessions after each meeting. He said that Spring would be a better time. Ms. Schake's report is usually in April or May and that is a better time to add things to the budget. Commissioner Dreissig said that there has never been a budget issue that she is aware of. Mr. Portner said that it would be a chance for the board to suggest how to spend the money. The board discussed reporting at the council meeting each year with Ms. Schake when she presents her annual report. The board would report on the past year and goals for the next year. Ms. Schake confirmed that she would like a board member to attend with her. Commissioner Eberly suggested that the board amend Article 9 to add that the library board would make an annual report to the city council to include updates and goals. Mr. Portner typed this out on the worksheet as: The Library Board shall provide an annual report to the City Council to include updates and goals. E The board would like to talk about Article 10 in January and discuss the meeting dates for 2021. I®�REI 11 NATUREI