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<br />1 <br /> <br />Parks and Recreation Donation Policy <br />Standards <br />Purpose: To establish guidelines, standards, and procedures for the installation and care of park and <br />recreation donations (donations) whether cash or physical property. This relates to, but not limited to: <br /> Land <br /> Park benches <br /> Trees <br /> Picnic tables <br /> Plaques <br /> Bicycle racks <br /> Monuments/sculptures <br /> Drinking fountains <br /> Interpretive Signage <br /> Flags/flag poles <br /> Sporting equipment <br /> Lighting <br /> Cash <br /> Program Scholarships <br />Flowers (annuals or perennials), shrubs, and bushes shall not be considered approved donations. <br />Quality: The city and the community have an interest in ensuring that donations are high quality as related to <br />style, appearance, durability, and ease of maintenance. <br />Approval: All donations, except for tribute benches and memorial trees shall be reviewed recommended for <br />approval by the Parks and Recreation Commission. All donations, per state statute must be approved by the <br />City Council. <br />Cost: The donor shall cover the full cost (vendor price plus 15%) for the purchase and installation of the <br />donation. Installation may include labor costs by park maintenance staff. Any additional costs by the city <br />will be reviewed by the Parks and Recreation Commission prior to City Council action. <br />Ownership: Donations become the property of the City of Elk River. <br />Installation: The city will be the responsible party to install or oversee the installation of donations. Park <br />Stewards, if assigned to a park where a donation is requested, may be involved regarding donation location. <br />Maintenance: The city will maintain the approved donations only for the expected life cycle of the donations. <br />Volunteering for maintenance is encouraged and volunteers may maintain donations but need to be <br />approved through the City Volunteer Program. <br />Replacement: The city shall not be responsible for the replacement of any donation if it is stolen, vandalized, <br />destroyed, or has exceeded its expected life cycle period. <br />Decorations: Donations may not be decorated with portraits, ornaments, flags, figurines, or other <br />decorations. Decorations will be removed and disposed of without notice or warning.