Laserfiche WebLink
privacy laws. It is important that your permanent personnel records are kept accurate and up to date. <br />Immediately notify Human Resources when there is a change in any of the following: <br />■ Name (through marriage or otherwise) <br />■ Address <br />■ Marital status <br />■ Number of children <br />■ Beneficiaries for life insurance and retirement <br />■ Telephone number <br />■ Person to contact in case of emergency <br />■ Other changes which may affect benefits coverage <br />Many changes can and should be made by the employee directly in the Human Resources Information <br />System. <br />Performance Appraisals <br />Performance appraisals are an opportunity for employees, supervisors, and the city to assess employee <br />job performance. The performance appraisal system is designed to: <br />■ Ensure that quality services are provided to the public at the least possible cost. <br />■ Motivate and develop employees to their fullest potential. <br />■ Clarify roles and mutual expectations of supervisors and employees. <br />■ Promote open and ongoing communication between employees at all levels, including feedback <br />from subordinates to supervisors. <br />■ Assist in determination of whether employees are meeting the established performance standards <br />for their position. <br />Performance appraisals generally will be maintained in the employee's electronic personnel file. <br />Immediate supervisors will conduct performance appraisals annually and may conduct formal or informal <br />performance appraisals more frequently if necessary or prescribed by the city administrator or the <br />department director. The performance appraisal usually will be in writing and must be acknowledged by <br />the employee and supervisor. Acknowledgement of the performance appraisal document by the <br />employee recognizes that the review has been discussed with the supervisor and does not necessarily <br />constitute agreement. Failure to acknowledge the document by the employee will not delay processing. <br />Employees do not have the right to change or grieve their performance appraisal but may submit a <br />written response which will be included in the employee's profile. <br />Attendance <br />Every employee has an important role in maintaining a productive workplace. Therefore, it is essential <br />that all employees report to work every day as scheduled. Unsatisfactory attendance, including reporting <br />late to work and leaving work early may result in disciplinary action up to and including discharge. <br />If an employee must be absent from work for any reason, other than approved time off, s/he must notify <br />his/her immediate supervisor at least thirty (30) minutes prior to the start of his/her normal working <br />hours. If an emergency prevents the employee from notifying his/her supervisor at such time, the <br />employee must call his/her immediate supervisor as soon as possible during the workday. <br />11 <br />