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<br />Mobile Phone Policy <br /> <br />Purpose <br />The purpose of this policy is to provide a set of expectations and guidelines for all city staff in the usage and <br />cost effective administration of mobile phones. In addition to being a telephone, modern mobile phones <br />also support many additional functions, such as text messages, email, internet access, camera, and GPS <br />navigation. Lower-end mobile phones that still support functions such as texting and cameras are often <br />referred to as feature phones. Whereas high-end mobile phones that offer more advanced computing like <br />email, scheduling and downloadable applications are referred to as smartphones. These devices are provided <br />to designated positions and employees in order to improve productivity, enhance customer service to our <br />citizens, and/or to enhance incident response services. <br /> <br />Policy <br />A. Applicability <br />This policy covers city issued mobile phones as well as preauthorized use of employee owned mobile <br />phones for city business. <br /> <br />It is the policy of the city to maintain the right to access and disclose any and all messages <br />communicated through electronic means when city-issued equipment is used. Regardless of the intent <br />of the message (business or personal), any employee involved has no right to privacy, or to the <br />expectation of privacy, concerning the content of any message or the intended destination of any <br />message when using city-issued equipment. <br /> <br />It is also the policy of the city to maintain the right to access and disclose all city business messages <br />communicated through electronic means when employee owned equipment is used. City business <br />conducted on personal mobile phones is subject to the Data Practices Act and as such can be subject to <br />a data request. <br /> <br />Decisions regarding the use of city mobile phones that are not explicitly stated herein will be left to the <br />discretion of the appropriate Department Head, as authorized by the City Administrator. Department <br />Heads are authorized to administer, provide guidance on, and assure compliance with the features of <br />this policy. <br /> <br />B. City-Issued Feature Phone Eligibility Criteria <br />Functions or employees who are eligible for assignment of city-issued feature phones are those <br />designated by the City Administrator as requested by their Department Head. <br />General criteria to be used when allocating feature phones include: <br /> <br />1. Travel – Employees who frequently travel, work in the field, or are out of the office and need to <br />be in contact with staff, citizens, or other city business associates. <br />2. Emergency Response - Public safety positions, as necessary to provide immediate and direct <br />telephone communications with citizens, outside agencies cooperating in operations, or other <br />resource entities outside of city government. <br />3. Other – Employees who are required by their department to be accessible at all times by <br />electronic means. <br /> <br /> <br /> <br /> <br />2 <br />