Laserfiche WebLink
<br />2. Insure that all persons assigned a city-issued mobile phone or who agree to be compensated for <br />business usage of their personal mobile phone is provided access to a copy of this policy. <br />3. Conduct monthly review of mobile phone invoices within their respective departments to insure <br />accountability. <br />4. Conduct annual reviews of assigned devices to determine if such assignments continue to be <br />justified. <br />5. Inform the IT Manager or designee of all reassignments of mobile phones. <br />6. Inform the IT Manager of any break in service whereby the expense for the mobile phone can be <br />eliminated. <br /> <br />J. Responsibilities of Employees <br />All employees who are authorized to use city-issued or their own private mobile phones are responsible <br />for the following: <br /> <br />1. Signing the Justification/Acknowledgement form as a confirmation that they have received and <br />understand the directives of this policy. <br />2. Must have the feature phone turned on and with them during working or on-call hours. <br />3. It is the employee’s responsibility to notify the IT Department immediately if their phone is lost or <br />stolen. <br />4. Insuring the physical security of the city-issued mobile phone. <br />5. Insuring that all communications are kept to the briefest duration possible. <br />6. Keeping personal communications to a minimum. <br />7. Insuring that any personal use does not detract from the employee’s availability for completion of <br />assigned duties. <br />8. Employees may be financially responsible for the assigned feature phone if: <br /> Equipment is lost or damaged while in the care of employee, as a result of the employee’s <br />negligence. <br /> <br />K. Use of Electronic Communications Devices and Safe Driving <br />All city employees are expected to drive with safety as the first consideration. This includes driving <br />safely while operating a mobile phone. Recommendations for safe handling of vehicle-based calling <br />from the wireless communications industry include the following: <br /> <br />1. When driving, use voice-activated dialing, or have frequently called numbers pre-programmed into <br />the device, or consider pulling off the road to dial (or ask a passenger to dial). <br />2. If the job duties do not require it, do not use any wireless communications device while driving if <br />there are hazardous road or traffic conditions. <br />3. Avoid multiple tasks when driving, such as trying to take notes while using a wireless <br />communications device. <br />4. As a reminder, it is illegal to text-message, email or access the Web on a wireless device while driving <br />in Minnesota (including while stopped in traffic). Employees are responsible for, and will be held <br />accountable for, safe driving at all times. <br />L. Acknowledgement <br />All city employees who are assigned or use a city-issued mobile phone or that are reimbursed for <br />business usage of their personal mobile phone will be provided a copy of this Policy and shall <br />acknowledge receipt and understanding of the provisions outlined herein. <br /> <br /> <br /> <br />5 <br />