09-17-2020 HPC BYLAWS - Laserfiche WebLink

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holiday shall be held on the next business day at the same time and place. Regular meetings shall be r held by the HPC at such time and place as determined by the HPC, unless the HPC, by subsequent resolution, establishes a different time and place for regular meetings. (02) Notice - No separate notice need be given for regular meetings held at the time and place designated by the Enabling Resolution of the HPC. (03) Order of Business - The suggested order of business at regular meetings shall be: 1. Call meeting to order. 2. Pledge of Allegiance 3. Consider Agenda. 4. Consider the Minutes. 5. Public Hearings. 6. General Business. 7. Work Session. 8. Adjournment. 2.6) Annual Meeting — The HPC shall hold an annual joint meeting with the City Council on the first Monday of December, as part of the regular meeting of the City Council. The Chair and Vice Chair of the HPC will review the HPC's vision, goals, tasks, and accomplishments with the Council and seek direction for changes or additions. 2.7) Special Meetings - Shall be called by the chair at any time upon written request of any commissioner or by the staff liaison. Notice shall be given to each commissioner and to each member of the governing body of the City and shall be posted at the HPC's principal office. 2.8) Attendance Policy - The City Council has adopted an Attendance Policy applicable to all commissioners. The City Council may amend the Attendance Policy from time to time. At all times, commissioners shall comply with the Attendance Policy then in effect on file with the staff liaison. Failure to comply with the Attendance Policy may result in removal from the HPC in accordance with the Attendance Policy. ARTICLE 3 - OFFICERS AND STAFF 3.1) Officers - HPC officers shall consist of a chair and a vice chair. The HPC shall elect the chair and vice chair annually. The offices of chair and vice chair may not be held by the same commissioner concurrently. The Planning Manager of the City shall be the HPC's staff liaison. (01) Chair - Shall be selected from among the commissioners whom are a resident of the City of Elk River, shall preside at all meetings of and shall have general charge of and control over the affairs of the HPC subject to the approval of the commissioners. (02) Vice Chair - Shall be selected from among the commissioners whom are a resident of the City of Elk River, shall preside at all meetings in the absence of the chair and shall perform such duties as may be assigned to them by the commissioners. In case of death, retirement, resignation, or disability of the chair, the vice chair shall perform and be vested with all the duties and powers of the chair. 3.2) Absentee - In the case of the absence or inability to act of any officer of the HPC or of any person authorized by these bylaws to act in place of the officer, the HPC may from time to time delegate the powers or duties of such officer to any other officer or any commissioner whom it may select.