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Service Levels and Fees for Special Events <br />We charge fees for private events on public property. A private event would be similar to a wedding. We <br />have not had to charge for a private event in years as most of them utilize the park system versus other <br />city property. We collect a deposit of $250 for events on city or public property, which is returned if there <br />is no damage from an event. Fees for the rental and delivery of equipment, such as barricades, clean-up, <br />are not established in the fee schedule. <br />An example of services for one actual event which takes 3 FT staff approximately 6-8 hours: <br />■ Place ice/snow fence and bin <br />■ Place 4 bleachers <br />■ Install Handicap Parking signs <br />■ Place fire pit <br />■ Place 2 barricades <br />■ Add garbage and recycling bins and extra bags <br />■ Move porta potty <br />■ Plow areas discussed? Especially removing ridges as best possible <br />■ Plow under the pavilions, apply salt <br />■ Salting parking lots <br />The policy questions for the council to provide direction: <br />1) Should the city be reimbursed for personnel/equipment costs for event set up for fundraising events? <br />2) Should the city be reimbursed for additional public safety/security costs beyond typical service levels? <br />3) Should races originating downtown be required to have a traffic plan and downtown street closures at <br />event planner expense? <br />4) Should races not originate and/or end downtown? <br />5) Should winter races be allowed? If so, should they be street races only with required traffic plan and <br />road closures? <br />There are no standards to these questions, as fees and process vary greatly from city to city. <br />Financial Impact <br />None <br />Attachments <br />■ 2017-2019 Events <br />■ Special Event Policy <br />■ Most Utilized Run routes <br />■ Special Event Ordinance <br />N:APublic Bodies\Agenda Packets\l0-07-2019\Done\xl0.2 sr Special Events.docx <br />