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Request for Action <br />To <br />Item Number <br />Mayor and Council <br />7.2 <br />Agenda Section <br />Meeting Date <br />Prepared by <br />Public Hearing <br />September 8, 2020 <br />Jason Cook, P.E., Project Manager <br />Item Description <br />Reviewed by <br />Windsor Park 3rd Addition — Sewer Extension <br />Justin Femrite, P.E., Public Works Director <br />Reviewed by <br />Improvement Hearing, Approve Plans and <br />Ordering Advertisement for Bid <br />Cal Portner, City Administrator <br />Action Requested <br />1. Adopt, by motion, a resolution authorizing the improvement. <br />2. Adopt, by motion, a resolution approving the plans and ordering advertisement for bids. <br />Background/Discussion <br />The Windsor Park 3' Addition Homeowners Association (HOA) has a shared use, low pressure sewer system <br />with a failing treatment system. A feasibility report was completed and found the 88 homes in the HOA could <br />connect to the city system by running a new sewer line along Ranch Road from their existing shared drainage field <br />to the force main currently being constructed along the Great Northern Trail. <br />This public hearing on the improvement is the first hearing required following the MS 429 special assessment <br />process. In order to obtain accurate pricing to base the final assessments and follow the MS 429 process, the <br />plans and specifications need to be approved and ordered to be advertised for no less than 21 days to receive <br />competitive bids. A final assessment hearing would then be held based on the actual bid prices received. <br />The following is the current project schedule: <br />- October 5, 2020 — Receive Bids, Call for Assessment Hearing <br />- November 2, 2020 — Hold Assessment Hearing, determine if project will be awarded <br />Financial Impact <br />There are no financial impacts associated with this item. All project costs will be rolled into the assessments. <br />Mission/Policy/Goal <br />Council Long Term Goal: Extend sanitary sewer service area to the north. <br />Attachments <br />Title Page of the Plan Set <br />Resolution Authorizing the Improvement <br />Resolution Approve the Plans and Ordering Advertisement for Bids. <br />The Elk River Vision <br />A welcoming community with revolutionary and spirited resourcefulness, exceptional <br />service, and community engagement that encourages and inspires pi ospei ly. <br />M <br />TUREJ <br />Updated.• August 2020 <br />