4.1. HPC DRAFT MINUTES 07-16-2020

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Heritage Preservation Commission Meeting Elk River City Hall January 16, 2020 they have audio and video equipment available for check out. Mr. Lindberg stated the Sherburne History Center would prefer audio files. He is very interested in completing these histories. 5.4 County/History Center Partnership 5.5 Bylaws Discussion Mr. Carlton presented the staff report. The HPC discussed meeting frequency and agreed they should meet more often than four times per year. HPC members also discussed the importance of producing action items and presenting their activities to the City Council to keep them apprised of HPC activity. It was the consensus of the HPC to begin meeting every other month, continuing to meet on the third Thursday of the month at 6:00 p.m., and form sub-committees with both HPC members and non-members alike to work on projects between the commission meetings to produce results to the City Council. The non-members may be people who have an interest in the functions of the HPC but don’t necessarily have the time commitment to be a full-time member. HPC members would be respectful of open meeting laws. The HPC discussed adding additional members and were interested in increasing the number of members from five to seven. They discussed having a representative from the Sherburne History Center as one of the additional seats. It was the consensus of the HPC to increase the number of members from five to seven members with one of those seats specifically for a Sherburne History Center representative. Mr. Carlton explained how non-members would be identified and added to sub- committees that are formed by the HPC. Mr. Carlton discussed an important part of formerly adopting their bylaws is crafting a mission or purpose statement of the HPC. He explained the current ordinance is very specific and includes requirements regarding the responsibilities of the HPC to review plans and specifications and make recommendations to the city council. He noted he can’t remember the last time the HPC had been tasked with that. He stated the downtown redevelopment would be reviewed by the HPC. Broaden the mission and purpose statement. Commissioner Fox discussed in his opinion the purpose of the HPC is to encourage, inform, and promote knowledge of the history of Elk River to the community. He noted they haven’t done much reviewing of projects as noted in the current ordinance and hoped to broaden their responsibilities and duties.