4.1. DRAFT HRA MINUTES 07-06-2020

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Housing and Redevelopment Minutes Page 3 June 1,2020 ----------------------------- Ms. Othoudt stated she did request more information from Veit and as a result they revised their bid because of her questions they lumped in all parts of the bid into one estimate. She indicated she could reach out to them again to further clarify if they would like. Commissioner Eder asked if the Veit bid of$73,900 includes everything. Ms. Othoudt stated everything except for the costs of road excavation to cap sanitary sewer lines and removal of hazardous materials. Commissioner Ovall asked for clarification of Steinbrecher's bid documents as they reference seven properties where the others reference only five properties. Ms. Othoudt indicated the two properties most recently added have not yet been deemed substandard by LHB, Inc. and therefore she removed those two properties from Steinbrecher's bids. She clarified that the bid for $108,000 from Steinbrecher was for five properties and the bid amount was for everything they asked for. The $73,900 Veit bid was also for five properties but did not include excavation for road and sanitary=sewer lines. The bid for Turf Enterprises of$100,430 was for five properties and did not include excavation for road and sanitary sewer lines. She noted that $140,000 was budgeted for seven properties. Commissioner Ovall wondered if they would,be over bud et with the addition of the two .* properties. Ms. Othoudt stated they will be selling t`e hoir'es on 1h'e' properties that are not included in these estimates provided they receive a satisfactory word back from LHB. She stated they will receive $10,000 for the sale of the two homes and there will be minimum demolition costs for moving the basements, so it is likely they will be at or below budget based upon those,�onsid :o Commissioners Swenson and Eder discussed estimated charges of$7,200 per house for Turf Enterprises to cap the sewer lines. Commissioner Ovall asked whafecommendation Ms. Othoudt was looking for. Ms. Othoudt prefers the HRA set a not-to-exceed dollar amount because they must include curb shutoff costs Commissioner Ovall discussed making a motion to authorize the executive director to select one of the three bidding contractors to complete the demolition of the five referenced properties provided the contracts include the pertinent expenses and do not exceed $108,000. Ms. Othoudt requested that the HRA also include the name of the contractor they would Eke her to negotiate with. Commissioner Ovall stated his concern with going that direction is the HRA does not have a complete contract from Veit or Turf. He stated he would propose to allow her the authority