4.1 DRAFT MINUTES (1 SET) 06-01-2020

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City Council Minutes Page 12 Maur 4, 2020 Committee identifies members. Mr. Portner added the Council could identify preferred career areas for the at -large members if they wish. Mayor Dietz questioned if the seniors will be comfortable with only one representative. Mr. Portner explained he believes they will as they do not currently have any representation on a city commission. Councilmember Wagner suggested keeping the commission at 11 members and having four at -large members to allow more community members to be a part of the commission. She added she does not believe the Council or school district members should be eligible to be chair, vice chair, or secretary. Mayor Dietz concurred. Mayor Dietz would like most of the commission to be Elk River residents and agreed with only allowing three non-resident members. He noted the school district representative may not be an Elk River resident, but he would want the community members to be residents. He questioned if there is a way to specify the residency requirement by position. Councilmember Westgaard agreed the community member positions should be residents adding he would like the senior representative to be a resident as well. Mayor Dietz suggested allowing three of the youth organization members and the school district representative to be non-residents. Councilmember Wagner agreed. Mr. Portner questioned why the senior representative should be a resident. Councilmember Wagner indicated people have a choice on which senior center they attend but our residents should be given the most attention. Council consensus was for the senior representative to be a resident. Councilmember Westgaard noted establishing a quorum has been more difficult with the larger commissions and suggested nine members. Mayor Dietz concurred adding attendance may be difficult for the turf organization members since they won't be using the facility as much as the ice representatives. Councilmember Christianson noted the members can be adjusted later if necessary. Councilmember Ovall indicated he doesn't have a strong opinion. Authority and Duties It was noted Mr. Benoit would be the staff liaison for this commission. Mayor Dietz questioned who will prepare budgets and other information for the commission to review. Mr. Portner indicated typically staff provides the budget information for commission review, but the Council can decide to have the budget led by the commission if they wish. Councilmember Westgaard indicated staff prepares the budget for the Arena Commission to review and he believes the process works well.