6.5. SR 07-18-2005 - Laserfiche WebLink

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Richardson. Richter & Associates. Inc.: Rationale for Revised Estimated Hours for 2005 Contract Amendment #4 to Agreement for Professional Services (Contract No: 2003-0265) Basis: The hours estimated for calendar year 2005 were based on historical requests for services, increased to reflect the new Northstar Project Office organizational structure and the estimated level of effort to prepare for the final design phase of the Project. In 2005, Mary Richardson is acting as the Deputy Director of Legal and Intergovernmental Affairs, responsible for real estate acquisition, transit oriented development, public involvement, BNSF negotiations, risk management, contract negotiations, and NCDA coordination. Jan Lucke is leading efforts in public involvement and transit oriented development. Peggy Aho is responsible for the administration of the Project Management Team and the Northstar Corridor Development Authority. The 2005 Contract Maximum reflects the following estimated hours for 2005: Mary Richardson - 110 hours per month / 25.5 hours per week Jan Lucke - 60 hours per month / 14.0 hours per week Peggy Aho - 60 hours per month /14.0 hours per week Clerical - 20 hours per month /4.75 hours per week The hours needed to provide requested services exceed the estimated hours for a number of reasons, including: prolonged negotiations with BNSF relating to the Engineering Agreement, the complexity of structuring a new organization, establishing and leasing a new office, development of necessary policies and procedures, the many requirements and meetings relating to the FTA including an unanticipated procurement audit, a greater role in documentation of the New Starts submittal, and extensive interaction with cities on TOO and station issues. As a result, RRA has been exceeding its estimated hours. In the last several months, the average has been: Mary Richardson Jan Lucke Peggy Aho Clerical Weekly Actual 29.50 20.25 22.00 5.00 Monthly Actual 124.00 84.75 91.00 20.00 As the project continues, RRA expects fulfilling its responsibilities on the project will require the current level of effort. While the FT A submittal is nearing completion and the new office is established, work will increase on negotiations with BNSF, development of TOO, administration of risk management committee, and procurement and policy development. It is estimated that the number of hours for RRA staff will be as follows: Mary Richardson Jan Lucke Peggy Aho Clerical Est. Weekly 30.00 22.75 22.75 7.00 Est. Monthly 120.00 95.00 95.00 30.00 Note that services are invoiced on an hourly basis. If services are not required, the contract amount is not spent. The total annual amount was calculated based on eleven months to account for vacations.