03-10-2020 ERMU MIN - Laserfiche WebLink

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5.2 2019 Annual Report Ms. Canterbury provided some background on how staff had traditionally produced and distributed the annual report. She also went over the changes that staff had implemented to allow for us to now distribute the report to all our customers in a timelier way. Ms. Canterbury presented the 2019 Annual Report and recognized Mr. Mauren for leading the project from start to finish and producing such a nice report. Mr. Mauren shared the overall theme of this year's report is our commitment to serving the community, how our values have shaped the services we provide, and the ways we connect with our community. Also highlighted in the report is how last year's 5% rate reduction put$1.78 million back into the pockets of our customers. Chair Dietz complimented staff on the report and suggested we share a copy of the report with the City Council. Moved by Commissioner Stewart and seconded by Commissioner Nadeau to receive and file the 2019 Annual Report. Motion carried 5-0. 5.3 7.5 MVA GSU Transformer Bids To prepare for the construction of the new Field Services Building, the existing power plant substation will need to be relocated; the costs associated with the relocation were approved with the 2020 budget/business plan. As the transformer component needed for the relocation was estimated to exceed the threshold dollar amount, and be subject to competitive bidding law, it was noticed for formal bids. The bid opening was March 9, 2020; two bids were received. Mr. Kerzman went over the 7.5 MVA GSU transformer bid tabulation which was distributed at the time of the meeting. He noted that our engineering consultant is working with WEG, and the bidder Dakota Supply Group, to get clarification on the technical specifications of their proposal. Staff recommended awarding the contract for the WEG transformer to the lowest responsible bidder, Dakota Supply Group, for the bid amount of$130,500.00, contingent upon meeting the technical specifications. The commission had a few questions. Staff responded. Attorney Beck stressed the importance of verifying that WEG / Dakota Supply Group's bid conforms to our specifications, and that the motion to award the contract include that contingency. He also recommended the commission address in their motion what would happen with the other bids if WEG / Dakota Supply Group's bid does not comply. Moved by Commissioner Nadeau and seconded by Commissioner Westgaard to award the contract for the 7.5 MVA GSU Transformer, contingent upon verification that it complies with the bid package specifications,to Dakota Supply Group, Inc.for the WEG transformer, for the bid amount of$130,500.00; and in the event it does not conform to the bid package specifications,the commission rejects all bids submitted. Motion carried 5-0. Elk River Municipal Utilities Commission Meeting Minutes March 10, 2020 Page 4