8.2. SR 04-06-2020 - Laserfiche WebLink

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ENRICHING LIVES AND STRENGTHENING COMMUNITIES | 48  PROJECT APPROACH the design team will consciously adopt and internalize these goals, objectives, expectations, and visions so that every decision we make aligns with our client’s best interests. We clearly establish team member roles and responsibilities and publish a list of contact information that can be referenced throughout the project. Finally, we address schedule head-on by identifying all the project milestones and the critical path tasks to establish an overall schedule that does not have to shift out as new information arises. With these components in place, each individual should feel that the team has listened to their concerns and addressed them in a manner most appropriate for the good of the project. MANAGE THE SCHEDULE The schedule established during kickoff meeting an is reviewed at each workshop to update the client on progress and make sure the entire team is working on the precursors for the next critical milestones. Taking schedule a step further, BKV Group has developed a Project Management Plan (PMP), which lists and assigns a duration to each task the design team needs to complete for each phase. This document helps us define the number of staff members needed to complete the work within the project schedule. Based on actual task completion, the PMP is updated throughout the phase and staffing is adjusted if required. The PMPs for every project in the office link together to provide management with an overview of projected staffing trends for the next six months, which informs how we hire or adjust project schedules that are flexible. MANAGE THE BUDGET Our team has had a track record of developing projects that are on budget, we have been successful in doing this through collaboration with the City, Construction Manager and entire design team. Proactive review of the budget is most successful when the estimator can reference more detail in early stages. We utilize Building Information Modeling (BIM) even in the earliest phases. This results in accurate counts of doors, windows, equipment, etc. that tie into a cost estimate. Once a conceptual design and building assemblies are established during schematic design, we use our BIM model with assembly construction cost data to validate the estimate with the CM. The design is then checked in the DD and CD phases to confirm that the budget is maintained. We work with the CM to price what is shown in the construction documents, checking those numbers against material takeoffs from the BIM model and using any discrepancies to tighten our documentation. We also identify with the client and CM possible bid alternates, this allows for flexibility during bidding. This level of detail and strategy has allowed BKV Group to boast of our historic record of projects bidding between 0% and 5% below our estimates. PROVIDE CLEAR AND TIMELY COMMUNICATION Communication is critical to a successful project. We meet with the core team at the start to define a communication plan for the project that includes expectations for meeting frequency, meeting minute dispersal, project update emails, phase deliverables, and public outreach goals and strategies. The communication plan is followed through with the entire design team and reviewed on a regular basis. All phone calls, requests, and emails will receive a response within one business day of their receipt, and all members of the design team are committed to being directly accessible to the owner’s team throughout the project. We use agendas to keep meetings on track and to allow all participants to prepare beforehand, and we use minutes to track options, pros and cons, decisions and action items. The nature of architecture means that a change to any aspect of the project has repercussions for other systems. For each decision, the positives and negatives of each option with regards to cost, durability, energy