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4 <br /> <br />5. RFP Timeline: <br />a. Registration. All participants must register their interest in submitting a proposal by <br />October 4, 2019. Registration is mandatory and a prerequisite to submitting a <br />proposal. <br />b. Proposals, renderings, mock ups, or samples are due by December 6, 2019. <br />c. Proposals will be presented to the judging panel in January and may include <br />photographs, drawings, or renderings no larger than 24” x 36”, or modeled on a base <br />no larger than 2’ x 2’. <br />d. Judging panel will make its recommendations to the EDA by February 2020. <br />e. The EDA will review the judging panel’s recommendations. The EDA may request a <br />presentation to the EDA from any or all projects recommended by the judging <br />panel. <br />f. The EDA makes a recommendation to the City Council by February 17, 2020. <br />g. City Council chooses final project for submission to the Central MN Arts Board <br />grant by February 17, 2020. <br />h. Participants whose projects were not selected have until 4:00 p.m. on February 21, <br />2020 to retrieve their proposals, renderings, mock ups, samples photographs, <br />drawings, models, renderings or other related proposal materials from City Hall. The <br />city will dispose of any unclaimed proposal materials. <br />i. The city will submit an application for review to the Central MN Arts Board by <br />March 25, 2020. <br />j. The city will submit a formal grant application on April 8, 2020. <br />k. The Central MN Arts Board reviews all grant applications on May 14, 2020. <br />l. In June 2020, the City Council will decide whether to move forward with the <br />proposed project considering available funding sources. <br />m. Project construction must begin by July 30, 2020. <br />n. Project construction must be completed by September, 2020 with an unveiling <br />celebration projected for October, 2020. <br />6. Project submissions are valid for 90 days from the date opened by the EDA. <br />7. In the event the EDA believes additional clarification regarding a Project submission or <br />additional information is needed, the EDA will submit a request for clarification to the <br />submitting artist. That artist has two business days to respond to the EDA in writing. <br /> <br />Section 4 Proposal <br />The project mock up, rendering, or sample submittal shall contain only the following information. <br /> <br />Proposal Format <br />The submittal should follow the Table of Contents listed below: <br />A. General Information <br />B. Artistic Merit/Quality <br />C. Project Understanding <br />D. Project Approach <br />E. Location, Installation and Future Maintenance <br />F. Additional Information <br />G. Total Project Cost <br />