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ERMU Commission Policy – G.2c Agenda Planning <br />______________________________________________________________________________ <br /> <br />______________________________________________________________________________ <br /> <br />Page 2 of 4 <br /> <br />1. During the first quarter of each fiscal year (January - March): <br /> <br />a. The Commission will elect officers at its March meeting, following the appointment of <br />Commissioners by the City Council. <br /> <br />b. The Commission and Management will review ERMU’s current Strategic Plan along <br />with the results of the Annual Business Plan for the preceding fiscal year. <br /> <br />2. During the second quarter of each fiscal year (April-June): <br /> <br />a. The Commission will consider and approve the external audit report as specified in the <br />Governance Agenda. <br /> <br />b. The Commission will review the financial reserves balances and related policy. The <br />Commission shall take action as appropriate per policy. <br /> <br />c. The Commission and Management will evaluate the Performance Matrix for the <br />preceding fiscal year. <br /> <br />d. The Commission will formally evaluate the performance of the General Manager. <br /> <br />3. During the third quarter of each fiscal year (July-September): <br /> <br />a. The Commission will formally evaluate its own performance. Following this evaluation, <br />the Commission, with the support from the General Manager, will arrange for governance <br />education for the next fiscal year, including education related to the determination of <br />desired results. <br /> <br />b. The Commission and Management will begin its annual update of the Strategic Plan and <br />Financial Plan for the succeeding five-year period. <br /> <br />4. During the fourth quarter of each fiscal year (October - December): <br /> <br />a. The Commission will review and approve Management’s proposed five-year Capital <br />Improvement Plan as well as its proposed Annual Business Plan with budget, rates, and <br />fees for the next fiscal year. <br /> <br />b. The Commission, in conjunction with Management, will determine the stakeholder <br />communications plan and schedule for the next fiscal year. <br /> <br />5. The Commission will direct the General Manager to prepare and distribute the agenda for <br />each regularly scheduled meeting as follows: <br /> <br />a. The Commission Chair and the General Manager will discuss, at least monthly, <br />approximately seven (7) days in advance of each regularly scheduled Commission <br />32