3.0 ERMUSR 03-10-2020 - Laserfiche WebLink

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22 January 2020 although either the worker or the Utilities may end the work relationship at any time. Temporary work that continues beyond an estimated duration in no way implies a change in the worker’s status. Temporary workers retain their temporary status unless and until they are specifically notified by the Utilities of a change. 25. TIME REPORTING POLICY General Policy The goal of the time reporting system is the accurate and timely reporting of time worked (by job or account) and time off (by category). This is essential for (1) guaranteeing that employees are paid correctly and that their leave accumulations are accurate, (2) monitoring actual performance against budgetary goals, and (3) ensuring labor costs are properly reported. Each employee is responsible for the accurate submission of his or her own personal time reporting, and each supervisor is responsible for reviewing the employee’s compliance with this time reporting policy. Recording Time Non-exempt employees are required to record and submit the following on their timecard: • Amount of Time Worked in increments of the nearest one-quarter hour; • Description of the activities performed during the time worked; • Identification of the account to be charged (accounting system designation); and • The work order(s) to which the time applies (as appropriate). The purpose of the description of activities during the time worked is to document for employee performance and client accountability purposes how an employee’s work time was spent. Work orders are utilized for specific projects to track time and labor for billing purposes, or capitalization projects. Frequency Non-exempt employees are required to fill out their timecards daily. It is preferred that employees fill out their timecards at the end of each completed work day, but timecards may be completed within the first hour of arriving at work on the subsequent work day. This is not intended to conflict with payroll deadlines for paperwork. Timecards may be checked periodically throughout the pay period for completeness and accuracy. It is understood that timecards must be available for, and are subject to review/audit by, the employee’s supervisor at any time. 109