4.2 ERMUSR 01-14-2020 - Laserfiche WebLink

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D. Employee recognition and achievement awards for ERMU employees are appropriate public expenditures and serve a public purpose because formally recognizing employees who make significant contributions and demonstrate their commitment during the performance of their duties results in higher morale and productivity among all ERMU employees, and therefore helps ERMU to fulfill its responsibilities efficiently and more cost effectively. E. Public expenditures for food and refreshments associated with official ERMU functions and meetings serve a public purpose when the provision of food or refreshments is an integral part of an official ERMU function, or the meeting or event occurs over a meal timeand the provision of food or refreshment is reasonably necessary to promote timely attendance and meaningful participation by the participants. F. Public expenditures for appropriate community and customer outreach and similar activities serve a public purpose when those expenditures are necessary for ERMU to ensure the efficient operation of its programs/services, promote the availability and use of ERMU resources, and promote coordinated, cooperative planning activities among and between the public and the private sectors. 3.0Specific Programs and Expenditures Every ERMU expenditure must be valid based upon the public purpose for which it is expended. These line-items are approved annually by the ERMU Commission as part of the overall budget approval process. The following items are deemed to meet the ERMU Commissiondefinition of public purpose expenditures: A. Meetings - Food/Meals/Refreshments ERMU recognizes that situations in which ERMU business needs to be discussed can and do occur during meal hours (i.e. luncheon meetings). In addition, there are public and employee meetings and events in which reasonable refreshments may add to the success of the meeting and/or event and create a more productive workforce. Meals are allowed at training or meetings only when they are part of a meeting or training involving official ERMUbusiness, and are reasonably necessary or productive to conduct the meeting over those meal periods. The following items are deemed to meet the ERMU Commissiondefinition of public purpose expenditures in regards to food/meals/refreshments: 1.Allowedat ERMU meetings and events that have the purpose of discussing official ERMU business. 2. Allowed when they are part of the structured agenda for an offsite conference, workshop, seminar, training session, or meeting which the General Manager or a department head has authorized the employee to attend for training and 2 61