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makes their recommendation based <br />employees, the company, and the rate payers. <br /> <br />Attorney Beck had some concerns with the volunteerism paid time off policy that was <br />being proposed, and suggested further legal review. It was recommended that the <br />Commission approve the concept as presented, contingent upon legal review. Based on <br />legal approval, the language would be drafted and incorporated into the employee <br />handbook. <br /> <br />In addition to the annual legal review of the Employee Handbook, the Committee had <br />discussed a few other changes that were needed for the handbook. Chair Dietz recapped <br />the items that would be updated for future Commission approval with the handbook. <br />of the Human Resources Manager position until 2021, the position has been removed <br />from the 2020 budget. <br /> <br />Moved by Westgaard, and seconded by Commissioner Stewart to approve the following <br />effective January 1, 2020: <br /> <br />3% COLA for the Office, Field and Management pay groups <br /> 4.2% adjustment (COLA plus market adjustment) for the Lineworker pay group <br /> Annual HSA employer contribution levels of $650 for single, and $1985 for single +1 <br />and family plans <br />Offering four hours of paid time off annually, per employee, for approved <br />volunteerism; contingent upon legal review. <br /> Motion carried 5-0. <br />5.3 2020 Annual Business Plan: Rates and Review, Stakeholder Communication Plan <br />Ms. Slominski presented the preliminary balanced budget and rates. <br /> <br /> For the Electric Department Expense Budget the 2020 forecast for electric expenses is a <br />.5% increase over the current year budget. At this time there is a 0% rate increase <br />proposed. Ms. Slominski explained that the necessary goal of a 2.83% margin to cover <br />110% of our annual average debt service is narrowly obtained with a conscientious <br />trimming of expenses and conservative growth and usage estimates for revenues based <br />. There was discussion on the 2.83% margin needed to meet our debt <br />covenant and the contingency plan, shoul <br /> <br />Elk River Municipal Utilities Commission Meeting Minutes <br />November 12, 2019 <br />Page 5 <br /> <br />35 <br />