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City Council Minutes October 7, 2019 Page 8 Mayor Dietz stated the only way he could see allowing more than three permits to an organization is if there is a process where other gambling organizations have an opportunity first before youth hockey could be allowed a fourth location. Councilmember Ovall stated pull tabs are more about convenience then the organization and if you have some that are more assertive, then by default the other organizations can't get established. He suggested the city set a limit, and then if a need can't be met for an establishment, city staff provide them a list of the organizations they are required to contact first. If those organizations don't have any interest, then open up the number of permits allowed to that first organization. Council questioned if the city had the authority to limit permits to organizations with the corporate headquarters in Elk River versus the trade area and suggested checking with the city attorney. Mayor Dietz made note the Zimmerman Fire Relief Association donates a lot of money in the Elk River area. Councilmember Wagner noted this would come back to another work session for further discussion. 10.2 Special Events: Road Closures and General Fees Ms. Allard outlined current city process and noted staff is looking for policy direction on the questions outlined in the staff report. Chief Nierenhausen stated conditions added to a permit are not being followed by applicants. He stated some races can be more challenging than others and he has a difficult time covering shifts and overtime costs to staff races. Mr. Femrite stated staff can take on any event but questioned how much staff resources Council expects and whether there should be fees for time and equipment. Councilmember Wagner noted she plans events and it is not normal practice to provide bleachers and port -a -potties for an event. Mr. Femrite noted further that some of these requests come last minute and are not part of the original application. Debbie Rydberg, Chamber representative stated events have a place in the community and there is an expectation that the only people who have the services can provide them. She stated part of the challenge with races is there is difficulty in choosing where in Elk River they can occur due to the city's unique geography (with the highways and railroad). She stated it is impossible to force runners to stay on a sidewalk and using public infrastructure shouldn't be a major concern. She addressed the comment in the staff report about limiting use of Main Street stating people run