8.1. EDSR 10-21-2019 - Laserfiche WebLink

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Response to the RFP The following items are required in each proposal. In order to expedite the evaluation of proposals, proposers will organize their proposal in the same sequence. Instructions regarding scope and contents are given in this section. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of each proposal. Facsimile or email proposals will not be accepted. Proposals must contain a concise presentation of sufficient length to be complete. Brevity is appreciated when possible. All documents and attachments will be contained in a presentation folder or binder no larger than 8 ½ x 11. Proposals for “boilerplate” plans will not be acceptable. A. Cover Letter: A cover letter with company name, address, phone number, project contact and principal signature is required, expressing interest in the project and certifying that sufficient resources in personnel, equipment, and time are available and can be committed to this project. B. Work Plan: Explain the work plan with detailed specific tasks as noted in Scope of Service Section of this RFP. Note all tasks and the responsible parties including the EDA and sub-consultants. C. Project Schedule: A project schedule showing key task target dates (including community meetings, public meetings and staff team meetings) and estimated task duration. Given the planning duration of 12 months, the project schedule should include options for phased deliverables and programs implementation throughout the development of the strategic plan. D. Project Team: A resume for the principle of the firm along with a resume for the project manager. Provide primary contact, names and titles of employees and all sub consultant team members, partnering firms and their team members who will have responsibilities under the subsequent agreement. Provide a brief background on all participants to include professional work and areas of expertise. E. Relevant Experience and References: List projects of a similar nature with which the successful proposer has had direct experience. Be specific on why the referenced projects are similar to this project, and provide links to the completed plans of a similar nature/scope when appropriate. Also include at least one contract for each project (email and phone) that may be contacted as a reference. F. Quality Control: Describe how the successful consultant will handle quality control to monitor and resolve issues and check and cross-reference documents. G. Fees: Provide a list of fees for the entire scope of services with a total “not to exceed” amount listed for each item. Provide hourly rates for additional services as well as the costs for out-of- pocket expenses. Failure to address items A through G in the Response to the Request for Proposals section in detail will be sufficient reason to eliminate a proposal from consideration. Award of Contract Negotiations: After selection of a consultant based on qualifications, the city will then enter into negotiations as to the terms of the contract, all aspects of services and the compensation to be paid to the consultant.