7.5. SR 06-20-2005 - Laserfiche WebLink

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Allard, Tina To: Subject: Larry and Allison Olson RE: Library May Minutes Elk River Library Board Meeting Minutes May 24, 2005 Mick called the meeting to order at 6:40 p.m. Mick Stoffers, Mike Hangaard, Karen Stelk, Allison Olson and John Dietz were in attendance. Joan Allen of GRRL and Chris Leesburg and Bill Mertz of the City of Elk River, and Mickey Smith of Dunn Bros. Coffee were present as guests. The Board agreed to suspend the agenda to talk to Mickey Smith about having a Dunn Bros. Coffee shop in the Library. Her current shop is 1,500 square feet. She though less square footage would be fine for a library shop. Bill Mertz suggested that the coffee shop not have same hours as the library, no drive through though, and that the city needs to be able to recoup their expenses through long tern lease of the shop. It was also pointed out that politically we would need to get requests for proposal from other coffee shop owners Those would be sent out one year before the library opens. The decision would be made by the city on a recommendation from the Library Board. Joan reported that the GRRL has no concerns about having a coffee shop in the library. Chris presented a schedule for the Library Growth Project. The board needs to consider new building versus a remodel. The current library was built in 1970. Two surveys will be done. One to library users and one and outside flyer in the Parks and Rec newsletter. It was suggested we could ask the Friends of the Library about offering a prize for completing the survey. Mick is collecting ideas for the new library from staff and the library board. Ideas include: a drive through book drop, self check-out, basement storage, expanding the staff work area, expanding the computer area, and seating area(s) with an atrium or special view. Joan addressed whether GRRL can provide staff and computers for the expansion. She has personally proposed 3 times for staff additions. GRRL has a shortage of IT staff for maintaining increasing numbers of computers. She said there are no guarantees at this point. It is the highest priority to staff growing libraries. No additional funds are expected from the legislature. In a month or more we will know what funds are available from the county. GRRL has to see what increase in circulation there is when the expansion opens. The Library Board's next step will be to go on another library tour. We will meet at the Elk River Library at 6 p.m. on June 28th and proceed to the Monticello Library for a tour. We will prepare a draft survey at the June meeting. The Board should come prepared with ideas to discuss for the survey. Karen and Allison have offered to tabulate the surveys. The April minutes were approved. The Treasurer's Report was approved. Mick reported on the budget she is preparing which is much like last year's budget. There will be more in the budget for printing and publishing. She is going to consider starting a self pick-up/check-out after the summer reading program is over. Karen will order $2,500 in chairs available in the current budget. The meeting was adjourned at 7:50 p.m. 1