4.8. SR 08-19-2019 - Laserfiche WebLink

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158848 / 3000151955 Grant (Rev. 08/18) 2 All project expenses not identified as being related to work outlined above, or as subsequently amended in this agreement, must be approved by the State in writing prior to the Grantee incurring said expense. 3 Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will reimburse for all eligible services performed by the Grantee under this grant contract as follows: (a) Compensation. The Grantee will be reimbursed 100% for eligible bondable project expenses, not to exceed $1,500,000.00. This award does not require a local match from Grantee. (b) Travel Expenses. Reimbursement for eligible project-related travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant contract will be reimbursed in the same manner and in no greater amount than provided in the current "Commissioner’s Plan” promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State’s prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Eligible Expenses. Eligible expenses are those costs directly incurred by the Grantee that are solely related to and necessary for producing the work products described in Provision 2 of this Agreement. Eligible costs may include the following: advertising costs for bids and proposals; capital expenditures for facilities, equipment and other capital assets as expressly approved by the State; materials and supplies; architectural and engineering services; construction management and inspection services; surveys and soil borings; attorney fees solely related and necessary to accomplish the Project, as determined by the State and actual construction of the Project. Certain other types of costs may be eligible provided that they are (1) directly incurred by the Grantee; (2) are solely related to, and necessary for, producing the work products described in Provision 2; and (3) have prior written approval of the State. Any cost not defined as an eligible cost or not included in the Project Plan shall not be paid from State funds committed to the Project. (d) Ineligible Expenses. Non-eligible costs for reimbursement means all costs not defined as eligible costs, including but not limited to the following: Any costs incurred before the effective date of this Grant; fund raising; taxes, except sales tax on goods and services; insurance, except title insurance; attorney fees not necessary to accomplish the project; loans, grants, or subsidies to persons or entities for development; financing; bad debts or contingency funds; interest; operation and maintenance costs; options for acquisition of real estate; lobbyists; and political contributions. 4.2. Payment Invoices. To obtain reimbursement for eligible costs under this Grant, the Grantee shall provide the State with invoices and evidence that the portion of the Project for which payment is requested has been satisfactorily completed. All invoices shall be sent to the person designated in Section 6. Grantee shall submit invoices and evidence that the required contribution toward any required local match are being met. Invoices will be submitted for the amount and should differentiate, when applicable, between the Federal and Non-Federal Project costs, as well as the State and local share of the Project costs. Invoices must be received by the State within thirty (30) days after the completion of the Project or the expiration of this Grant as set forth in Section 1.2, whichever occurs first. Invoices received after that date may not be eligible for reimbursement, at the State’s discretion. The State’s authorized agent has final authority for acceptance of Grantee’s services, determination as to whether the expenditures are eligible for