7.3. SR 06-20-2005 - Laserfiche WebLink

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development or until such time as the Agreement is terminated by either of the parties. The motion was seconded by Felix Schmiesing and passed unanimously on a voice vote. 4) Mary Richardson noted that as the NCDA is moving further into final design, the NPO needs a location to house staff and consultants working on the Project. The FT A has an expectation that all documents and people will be housed together in one location. Therefore, staff are recommending that the 2005 NCDA Budget be amended to provide for the costs of the project office. Mary Richardson noted that the proposed budget amendment shifts funds from Line Item #6 (Value Engineering) to Line #1 (Administrative Expenses) as shown in proposed 2005 Budget Amendment #2. Ms. Richardson noted that the NCDA received grant funds from the Federal Government which can be used for project office expenses. Mary Richardson reviewed.a recommendation of the Executive Committee/ Capital Budget Committee that the NCDA locate its Project Office (NPO) at the Ceresota Building in downtown Minneapolis, on the 7th floor. Staff have been negotiating with the Lessor and have agreed to the following basic terms of a lease agreement: Term: July 1, 2005 - June 30, 2009 with an exit without penalty clause that can be exercised by the lessee if it is determined that the space is no longer needed, after the first year Assignability: Lease to include a clause that allows the NCDA to assign the lease to another party (e.g., Minnesota Department of Transportation) Square Feet: Approximately 4,800 with option to expand as needed Rent: $4.50 per square foot Operating Cost: $9.05 per square foot Parking: $90 per space per month (estimated need of 29 spaces at total cost of $31,320) Jeanne Mason made a motion that the NCDA amend its 2005 budget by shifting $114,000 from value engineering to administrative expenses including rent, operations, equipment, and miscellaneous expenses for the NPO, as discussed above and that NCDA select the ih floor of the Ceresota Building in Downtown Minneapolis as the new location of the Northstar Project Office and authorize the chair to finalize negotiations and execute a lease agreement with Ceresota Mill Limited Partnership with the terms and conditions as detailed by staff. The motion was seconded by Scott Schulte and passed on a voice vote, 4 members voted nay. David Elvig from the City of Ramsey noted that there are buildings available around Ramsey for a nominal cost. Bruce Nawrocki asked if staff had looked at the office space that was available in Columbia Heights, as mentioned at the April NCDA meeting. Tim Yantos noted that staff did look at the space Mr. Elvig and Mr. Nawrocki referred to along with many others. Mr. Yantos noted that two important components of the Project are the commuter rail piece and the LRT piece. The LRT connection piece of the Project will involve more time and effort than the commuter rail portion of the Project. Various issues were instrumental in staff reaching the recommendation of the Minneapolis location: driving costs for staff and consultants, moving expenses, lease costs, misc.