4.1 ERMUSR 08-13-2019 - Laserfiche WebLink

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days, more vacation time, flexible work hours, etc. The Workgroup had to establish a focus on recognition within the scope of the initiative in order to be productive. After two meetings, the group started concentrating on a program that positively affects everyone within the company, while using a universal measurement: the employee anniversaries recognition program. ERMU's Public Purpose Expenditure Policy highlights the different anniversaries that are recognized and what that recognition is. Currently, employees receive plaques at 5 and 10 years of service. At 20 years, employees would receive a jacket, and at 30 years, they would receive a watch. Workgroup members received feedback from employees throughout the company that the plaques were difficult to display for those that do not have a cubicle or office. With that in mind, the members brainstormed different ways to recognize employees for hitting milestones. Ideas ranged from setting a dollar amount for each milestone and allowing employees to choose an item such as a branded sweatshirt, engraved Yeti cup, etc., to awarding a PTO day that must be used within that milestone year. A downfall of the item suggestion is that each item would be considered taxable to the employee. The PTO day option has two benefits: it rewards those who have stayed with the company long enough to be able to hit these milestones and entices others to stay longer. Members of the group have received significant feedback that there are retention issues between 1 and 5 years of employment. We pulled some data on employee turnover and of those who have quit over the last 10 years (not including retirements or terminations), 13 of 19 employees have left within 1-4 years of employment. The Workgroup also looked at more nominal ways to increase employee recognition within the company such as: having a "Welcome Bandwagon" so new employees can get to know all of the different departments, announcing everyone's anniversary date on that day/sending a card thanking the employee for being here, having an opt -in option for employees throughout the company to celebrate birthdays together, etc. The Workgroup is looking for direction from the Commission on an avenue to pursue. The Workgroup will then put together a more specific plan and present it to the Commission at a later meeting. ATTACHMENTS: • ERMU Policy—A.19—Public Purchase Expenditure Policy — For Reference Only Page 2 of 2 .1,