03-26-2019 LIB MIN - Laserfiche WebLink

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Elk River Public Library Board Page 3 March 26,2019 111 that years ago the City did some program advertising in the back of the Community Education Guide. Mr. Portner added that we returned to that this year as well. Commissioner Eberley asked if the library page on the City's website was getting hits and if they were being tracked. Mr. Portner said that would have to be checked on by the marketing team. Chair Stoffers mentioned it would be nice to have a Community Activities page with links to each dept. on the City's website. Commissioner Dreissig said she appreciated getting hard copy fliers and Councilmember Christianson said he received a brochure and publications from Dawn Larson in Parks and Recreation. Chair Stoffers pointed out the importance of marketing the library offerings because they are free and some families can't afford the other activities that charge. Councilmember Christianson agreed that the library has an untapped market. The board asked to add a review of the library community room policies and code of conduct to the May meeting agenda. Mr. Portner reiterated that the Directors will answer their questions as best they can. Councilmember Christianson also offered his businesses card for them to call. Ms. Eberley asked if the city does regular walk through of the grounds and facility. Mr. Portner said that at some point each week someone from maintenance should be walking the grounds. Ms. Eberley asked how long the zones have been assigned. The board asked to add a facility walk through to the May agenda and a grounds walk through to the July agenda. Chair Stoffers asked Mr. Portner for an update on the LED lights. Mr. Portner said all the LED lights for the parking lot are here and will be installed starting this week in phases because of the need to work around the schedules of available electricians in the area. The city does not have an electrician on staff. Mr. Portner reviewed the by-laws and Roberts Rules of Order in reference to the required attendance of the board at meetings,what makes a quorum, and communication between board members outside of the meetings etc. Mr. Portner suggested the Library Board meet quarterly if the board felt that would meet their needs. There are also four Directors so it would match the availability of staff as well. Commissioner Eberley asked when the library board was established. Chair Stoffers said that during her 27 years with the library there was always a library board. She said it was set up with very similar responsibilities as this board has as far as building and grounds. Mr. Portner pointed out that with the library only being around 10 years old there isn't as much maintenance needed as the old building. 5.2 Old Business 5.2. a. Caterpillar Upholstery Quote Discussion ■ Ms. Schake received a quote from Colbath Upholstery that was within the budget range and requested that a board member assist her with going to POWERED BY NATURE