7.6 PRSR 06-12-2019 - Laserfiche WebLink

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5 Policy Responsibility The Parks and Recreation Director or his/her designee will be responsible for administration of this policy. The responsibilities of the Parks and Recreation Director under this policy shall include establishing all necessary forms and procedures for implementation of the policy, including but not limited to issuing forms for consent and notice to individuals who will be subject to background checks and the maintenance and enforcement of confidentiality standards. Policy Effective Date This policy shall become effective January 1, 2014, and shall be effective thereafter unless and until it is rescinded or otherwise modified by action of the City Council. POLICY The City requires particularized background screening for all persons to whom this policy is made applicable in the section “Policy Coverage” above. Before any person covered by this policy may engage in any activity of the City or of the Permit Holder (as the case may be) that individual must pass a background screen as particularly prescribed by the City. As a condition of the City’s grant of a Field and Facility Use Permit1, all City Permit Holders must agree to certify that each of their employees, members, and volunteers who will work directly with children, youth, or vulnerable adults has passed a particularized screen prescribed by the City for such purposes, as set forth in this policy, before such employee, member, or volunteer may participate in any activity connected with the Field Use Permit of that organization. Each City Permit Holder must enforce the background screening requirements of this policy including the consequences resulting from a failed background screening report. The Permit Holder is responsible for the Background Check fee, which may be billed directly to the Permit Holder. The Permit Holder may elect to require its participants to pay the Background Check fee. Failure of the Permit Holder to comply with the requirements of this policy will have consequences that may include suspension and revocation of the Field and Facility Use Permit and other privileges. Each City Permit Holder may also in its discretion choose to require other members of their organization to pass the background screening procedure prescribed by this policy. The City’s particular background screen prescribed for its volunteers and employees and others to whom this policy applies will in each case be narrowly tailored to the particular 1 A 30-day grace period shall apply from the date of an individual’s 18th birthday in order to allow time for the background screening to be processed. During the 30-day grace period, the individual must be under the direct supervision by a qualified adult who has passed the background check. It is the responsibility of the individual, group, organization, and association to identify the individuals in this situation and to meet the background screening requirement. Upon the conclusion of the 30-day grace period, the individual may not participate unless the background screening requirement is met.