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Page | 5 <br /> <br /> <br /> <br />This information shall be classified as private social recreational data as outlined in <br />Minnesota Statute 13.548 . The statute specifies that the following data collected and maintained <br />by political subdivisions for the purpose of enrolling individuals in recreational and other social <br />programs are classified as private, pursuant to section 13.02 subdivision 12: the name, address, <br />telephone number, any other data that identifies the individual, and any data which describes the <br />health or medical condition of the individual, family relationships and living arrangements of an <br />individual or which are opinions as to the emotional makeup or behavior of an individual. <br /> <br /> <br />VIII. ALLOCATION PROCESS <br /> <br />1. The allocation of fields will follow the guidelines of this policy document. Fields will be <br />allocated and permitted annually as sustainability allows. <br /> <br />2. The city reserves the right to make adjustments in the field allocation process as needed <br />to address recognized needs or resolve conflicts. <br /> <br />3. The process for the allocation of fields begins with a letter being sent in the fall for the <br />upcoming year to all recognized sports organizations. An organization must first be <br />recognized by the city according to Section IX, Community Sports Organizations. <br /> <br />4. Organizations have until a date determined annually by the city to make their requests <br />for fields and facilities. This includes dates and times for the requests. <br /> <br />5. The city annually set the date to begin the field allocation process by assigning fields dates <br />and times to various organizations based on the priorities in this policy. Allocations will be <br />conducted in as fair and equitable manner as possible. However, the city has the discretion <br />to allocate in the best interest of the city. It may not be possible to grant all requests. <br /> <br />6. Once completed, a field allocation meeting will be held as needed with all youth sports <br />organizations. The purpose of this annual meeting is to outline the allocations, identify the <br />need for contracts and notification of when play can begin as well as any specific or special <br />instructions. <br /> <br />7. Once completed applications are received, all fields will be allocated at the same time using a <br />consistent set of criteria including but not limited to: