05-14-2019 ERMU MIN - Laserfiche WebLink

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5.2 2019 First Quarter Delinquent Items Ms. Slominski pointed out that on page two of the memo there two spots where it incorrectly referenced the "fourth" quarter versus the "first" quarter, and apologized for the error. Ms. Slominski presented the delinquent items for the first quarter which included a delinquent amounts listing report totaling$2,911.61 for all services. She also presented the delinquent items comparisons for 2018/2019, identifying the categories and running totals.The amount for the first quarter write-offs was $2,856.42. Ms. Slominski noted that our total for uncollectable accounts per revenue dollar is well below the national average, at .0003%. Chair Dietz asked if the switch to a multi-billing cycle has had a positive impact on the quantity, and/or dollar amount of our delinquencies. Staff responded that it absolutely has, and elaborated on the contributing factors. Moved by Commissioner Bell and seconded by Commissioner Nadeau to approve the First Quarter Delinquent Items Submitted. Motion carried 5-0. 5.3 Well#8 Control Building Bids The Well #8 Control Building was noticed for formal bids.The bid opening was on April 29, 2019 at 1:00 p.m.; three bids were received. Mr. Ninow went over the bid tabulation. Staff and Elfering &Associates recommended awarding the bid for the project to the lowest bidder, Municipal Builders, Inc., for the bid amount of$198,017.00. Chair Dietz commented on the large dollar range of the bids, and questioned if all the bidders were bidding on the same thing. Mr. Ninow noted that Elfering and Associates did conduct a post bid interview with Municipal Builders, Inc. to confirm they understood the project requirements. Moved by Commissioner Nadeau and seconded by Commissioner Stewart to award the contract for the construction of the Well#8 Control Building to Municipal Builders, Inc. for the bid amount of$198,017.00. Motion carried 5-0. 5.4 West Substation Equipment Storage Building Quotes On December 12, 2017, the Commission adopted Governance Policy G.4i4 Procurement. The policy delegated responsibility to the General Manager to adopt appropriate management policies, procedures, and practices for procurement that are consistent with the requirements of the most current version of, or successor to, Minnesota Statute 471.345 Uniform Municipal Contracting Law.The policy outlines that contracts for procurement which are estimated to exceed $100,000 in value shall be presented to the Commission for specific approval. Mr. Tietz presented the two quotes that staff had received for the construction of a 50' x Elk River Municipal Utilities Commission Meeting Minutes May 14, 2019 Page 4