4.9. SR 06-17-2019 - Laserfiche WebLink

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Public Purpose Expenditure Guidelines The following are hereby approved and recognized to serve a public purpose: 1. Training and development programs for employees when said programs are directly related to the -related duties and are directly related to the programs/services for which the city is responsible. 2. Payment of employee work-related expenses including travel, lodging, and meal expenses when said expenses are necessarily incurred by employees in connection with their actual work assignments or official duties and those expenses are directly related to the performance of the governmental functions for which the city has responsibility. 3. Appropriate safety and health programs for employees because they result in healthier and more productive employees and reduce certain costs to the city and the taxpayers including various costs associated with workers compensation and disability benefit claims, insurance premiums, and lost time from employee absences. 4. Employee and volunteer recognition programs because formally recognizing employees and volunteers who make significant contributions and demonstrate their commitment during the performance of their duties results in higher morale and productivity among all city employees and volunteers and therefore helps the city to fulfill its responsibilities efficiently and more cost effectively. 5. Food and refreshments associated with official city functions when the provision is an integral part of an official city function and is necessary to ensure meaningful participation by the participants. 6. For appropriate community and customer outreach and similar activities when those expenditures are necessary to ensure the efficient operation of programs/services, promote the availability and use of city resources, and promote coordinated, cooperative planning activities among and between the public and the private sectors. Specific Programs and Expenditures City expenditures shall be valid based upon the public purpose for which it is expended. These line-items are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. The following items are deemed to meet the Council definition of public purpose expenditures. Meetings: Food/Meals/Refreshments The City Council recognizes that situations in which city business needs to be discussed can and do occur during meal hours (i.e. luncheon meetings). In addition, there are public and employee meetings and events in which reasonable refreshments may add to the success of the meeting and/or event and create a more productive workforce. Meals are allowed at training or meetings only when they are part of a meeting or training involving official city business and when it is the only practical time to meet. to food/meals/refreshments and shall be allowed. 1. City meetings and events for the purpose of discussing city issues. These meetings would normally have a pre-planned agenda and would involve predominately non-city employees. 2. As part of the structured agenda for an offsite conference, workshop, seminar, training session, or meeting in which the city administrator or a department director has authorized the employee to attend for training and development purposes. This does not include routine staff meetings. 3. When part of a breakfast/lunch/dinner meeting for official city business when it is the only practical time to meet and when it involves non-city employee participants (i.e. business developers or business representatives). Payment for fees relating to a special event, such as a Chamber of Commerce event, Financial Management Policies Page 18