3.1 LIBMIN 05-28-2019 - Laserfiche WebLink

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Elk River Public Library Board March 26, 2019 Page 2 a. Introductions of Commissioner and new board member Carole Boelter and Council Member Garrett Christianson, new Liaison to the Library board. ■ All the attendees of the meeting took turns introducing themselves to the new Commissioner and Council Liaison. Councilmember Christianson explained a little about his position at his job at UPS and asked the Library Board what they would like to know from him as far as what his reports should contain when contributing to the Library Board Meetings. b. Election of officers ' Chair Stoffers nominated Commissioner Keifenheim to be the next Chair, Commission Dreissig to be the Vice -Chair and herself to be the Secretary. Moved by Commissioner Stoffers and seconded by Commissioner Eberley to approve the new officer positions. Motion carried 4-0. c. Calvin Portner, City Administrator for City of Elk River (board purpose and bylaws). • Mr. Portner explained some changes that will occur at future meetings. There will be a Department Director from the City at each Library Board Meeting. There will also be a binder that will go along with each Director from meeting to meeting with the list of board members, by-laws, the previous year meeting minutes, and the current meeting agenda packet. Mr. Portner has done some restructuring of the Public works and streets maintenance departments. He explained some of the details of this restructuring. He explained that Justin Femrite (Public Works Director/Chief Engineer) or Building Maintenance Supervisor Gary Lore would now be the one that would attend the Library Board Meeting in regards to buildings and grounds maintenance instead of Tim Sevcik (Street and Park Superintendent). Mr. Femrite would likely attend the July meeting. Lori Ziemer (Finance Director) would attend in regards to finance in May. Michael Hecker (Parks and Recreation Director) would also attend a meeting each year. Each Director will answer any questions they can at each meeting and get answers for any they can't within a 2 week period. ■ Bylaws, building grounds, and programming: Mr. Portner explained that Ms. Canter and Ms. Schake are responsible for the library programming. In May staff will work on a 2020 budget to go to Council in July. Ms. Schake asked the board that she would like to hear what kinds of programs and services they might like to see. Commissioner Eberley asked about getting the Elk River Current (information publication) and Mr. Portner explained that it was replaced a few years ago by online newsletters and that the City has a marketing team that is working on more forms of online/social media marketing. They may also be working on some forms of marketing that combine online and paper. Chair Stoffers mentioned PIr11FI IX NAP.URE