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Elk River <br /> Municipal Utilities COMMISSION POLICY <br /> Section: Category: <br /> Governance Delegation to Mangement <br /> Policy Reference: Policy Title: <br /> G.4p External Communications <br /> PURPOSE: <br /> With this policy,the Commission sets forth its expectations for the General Manager <br /> concerning ERMU's external communications. <br /> POLICY: <br /> The Commission expects the General Manager, or an authorized designee of the General <br /> Manager,to be the point of contact for communications between ERMU and external interests <br /> including the news media,state or federal governmental and regulatory bodies, and the elected or <br /> appointed leaders of governmental jurisdictions in which ERMU operates. Such designation <br /> does not preclude the Commission Chair(or other Commission officer or member specifically <br /> designated by the Commission)from speaking on behalf of the Commission concerning matters <br /> of Commission policy or Commission action. The Commission expects all external <br /> communications to be reasonably consistent,timely,accurate, and clearly stated,with appropriate <br /> protection of any information that has been designated as confidential. <br /> Consistent with the above general statement,the General Manager shall: <br /> 1. Protect information that has been designated confidential,except in those situations where the <br /> release of such information has been explicitly authorized by the Commission or required by <br /> law or regulation, including the Minnesota Data Practices Act(Minnesota Statutes, Chapter <br /> 13). <br /> 2. Adopt appropriate management policies and procedures to ensure that ERMU <br /> management and staff are fully aware of their individual responsibilities and limitations <br /> with respect to information management and external communications. These policies will <br /> include a data practices policy; a records management policy; and a communications <br /> policy. <br /> Page 1 of 2 <br /> 357 <br />