4.1. ERMUSR 05-14-2019 - Laserfiche WebLink

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ERMU Management Policy—A.26 Communications Policy Administrators responsible for monitoring social media pages may set up automatic email notification when someone posts a comment to a social media site. Comments The following disclaimer shall be posted on all pages allowing comments: Please note comments expressed on the ERMU's social media tools do not reflect the opinions or positions of ERMU, its employees, or its appointed officials. ERMU reserves the right to remove any comments, questions, or postings containing: • profane language or content • personal attacks, harassments, or threats against any individual or organization • content that promotes,fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin,physical or mental disability or sexual orientation • content not topically related to the particular social medium article being commented upon • support for or against any political campaign or ballot measures • copyright infringements or other legal violations • solicitations of commerce • sexual content or links to sexual content • conduct or encouragement of illegal activity • information that may tend to compromise the safety or security of the public or public systems • content that violates a legal ownership interest of any other party ERMU reserves the right to restrict or remove any content deemed in violation of this social media policy or any applicable law. Often commentators will police themselves;therefore, comments should be removed by ERMU only as a last resort. All removed comments will be saved in a"removed comments"folder for data practices purposes. When a comment is removed, a note will be posted in its place explaining the violation. Records Retention Social media sites are subject to the General Records Retention Schedule for Minnesota Cities and the executive administrative manager shall ensure all data required to be maintained pursuant to the retention schedule for the required retention period are preserved in a format maintaining the integrity of the original record and is easily accessible. All ERMU social media sites shall comply with ERMU policies. Data Ownership All social media communications or messages composed, sent, or received on ERMU equipment in an official capacity is the property of ERMU and will be subject to the Minnesota Government Data Practices Act. This law classifies information as available to the public upon request. ERMU also maintains the sole property rights to any image, video, or audio captured while an ERMU employee is representing ERMU in any capacity. ERMU retains the right to monitor employee's social media use on ERMU equipment and will exercise its rights as necessary. Page 5 of 6 355