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Parks & Recreation Commission Minutes Page 3 April 10, 2019 ----------------------------- access to use the park and that it is important to establish uses for the park. Mr. Hecker shared another change is that the lower parking lot is considered part of the park after the expansion and has been rented out to large receptions in the past. Chair Anderson shared that addressing the rates to recognize the size of the park would be appropriate to do at this time. Commissioner Soltvedt stated it would be important to get feedback from the downtown businesses as having more events in that park will affect them. 6.3 Field Use Allocation Policies and Procedures Mr. Benoit shared his staff report reviewing the suggested changes the commissioners gave at the March work session and then asking for feedback before going to the youth associations meeting for review. 6.4 Rivers Edge Commons Park Flag Pole Mr. Hecker shared an email from Mayor Dietz, sharing that this year a ladder fire truck will be used to display the flag for the American Legions Memorial Day program and the Legion Commander has agreed to this solution. Using this alternative will give the Parks and Recreation Commission time to give flagpoles a global view for the entire park system including Rivers Edge Commons Park. Chair Anderson shared with the audience how the commission operates. When the Parks and Recreation Commission gets requests from the community or requests from our own commissioners we typically discuss them when they come in. Budgeting purposes basically need a year out. We take a look at all of the needs and wants in the parks and community and we create a plan. In the case of River's Edge Commons Park if we were going to have a flagpole we have to figure out a plan which would be location and height of the flagpole, lastly costs are figured out by staff. Then in the fall the commission will look at the available funds that are coming in for park improvements, which the flagpole would be, and this past year our Park Improvement budget was like $300,000. Our park improvement needs are planned for the next 15 years which is around nine million. We're looking at a significant amount of need and a limited amount of dollars for those needs. Each year staff puts together a list of items that they recommend sharing those with the commission and commissioners add items or make recommended changes and that goes on to the council for final approval. Mr. Hecker stated that Tim Sevcik texted that park improvements total up to $9.8 million in projects and the Parks Improvement Fund has roughly $190,000 per year.