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ERMU Commission Policy—G.2c Agenda Planning <br /> 1. During the first quarter of each fiscal year(January - March): <br /> a. The Commission will elect officers at its March meeting, following the appointment of <br /> Commissioners by the City Council. <br /> b. The Commission and Management will review ERMU's current Strategic Plan along <br /> with the results of the Annual Business Plan for the preceding fiscal year. <br /> 2. During the second quarter of each fiscal year(April-June): <br /> a. The Commission will consider and approve the external audit report as specified in the <br /> Governance Agenda. <br /> b. The Commission will review the financial reserves balances and related policy. The <br /> Commission shall take action as appropriate per policy. <br /> c. The Commission and Management will evaluate the Performance Matrix for the <br /> preceding fiscal year. <br /> d. The Commission will formally evaluate the performance of the General Manager. <br /> 3. During the third quarter of each fiscal year(July-September): <br /> a. The Commission will formally evaluate its own performance. Following this evaluation, <br /> the Commission,with the support from the General Manager,will arrange for governance <br /> education for the next fiscal year, including education related to the determination of <br /> desired results. <br /> b. The Commission and Management will begin its annual update of the Strategic Plan and <br /> Financial Plan for the succeeding five-year period. <br /> 4. During the fourth quarter of each fiscal year(October-December): <br /> a. The Commission will review and approve Management's proposed five-year Capital <br /> Improvement Plan as well as its proposed Annual Business Plan with budget, rates, and <br /> fees for the next fiscal year. <br /> b. The Commission, in conjunction with Management, will determine the stakeholder <br /> communications plan and schedule for the next fiscal year. <br /> 5. The Commission will direct the General Manager to prepare and distribute the agenda for <br /> each regularly scheduled meeting as follows: <br /> a. The Commission Chair and the General Manager will discuss, at least monthly, <br /> approximately seven (7) days in advance of each regularly scheduled Commission <br /> Page 2 of 4 <br /> 25 <br />