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Page | 9 <br /> <br />home address, email address and telephone number of the head coach. <br /> <br />This information shall remain confidential as outlined in the Minnesota Statute 13.548 social <br />recreational data confidentiality. The following data collected and maintained by political <br />subdivisions for the purpose of enrolling individuals in recreational and other social programs are <br />classified as private, pursuant to section 13.02 subdivision 12: the name, address, telephone number, <br />any other data that identifies the individual, and any data which describes the health or medical <br />condition of the individual, family relationships and living arrangements of an individual or which <br />are opinions as to the emotional makeup or behavior of an individual. <br /> <br /> <br />VIII. ALLOCATION PROCESS <br /> <br />1. The allocation of fields will follow the guidelines of this policy document. Fields will be <br />allocated and permitted annually as sustainability allows. <br /> <br />2. The city reserves the right to make adjustments in the field allocation process as needed <br />to address recognized needs or resolve conflicts. <br /> <br />3. The process for the allocation of fields begins with a letter being sent in the fall for the <br />upcoming year November to all recognized sports organizations. An organization must <br />first be recognized by the city according to Section IX, Community Sports <br />Organizations. <br /> <br />4. Organizations have until the first Friday in January a date determined annually by the <br />city to make their requests for fields and facilities. This includes dates and times for <br />the requests. <br /> <br />5. After the first Friday in January, Tthe city annually set the date to will begin the field <br />allocation process by assigning fields dates and times to various organizations based on the <br />priorities in this policy. Allocations will be conducted in as fair and equitable manner as <br />possible. However, the city has the discretion to allocate in the best interest of the city. It <br />may not be possible to grant all requests. <br /> <br />6. Once completed, a field allocation meeting will be held as needed in late January with all <br />youth sports organizations. The purpose of this annual meeting is to outline the allocations, <br />identify the need for contracts and notification of when play can begin as well as any <br />specific or special instructions. <br /> <br />7. Once completed applications are received, all fields will be allocated at the same time using a <br />consistent set of criteria including but not limited to: