2.2 ERMU MINUTES 08-12-2014 - Laserfiche WebLink

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legal requirements for things like conflicts of interest, open meeting law, and data practices. The draft of this handbook is currently being reviewed by Peter Beck. We'll bring the draft back next month to the Commission requesting feedback to help develop a handbook for consideration by the Commission. John Dietz shared that they had a similar discussion on the city council level, he expressed to the staff that there have been people on other boards and commissions that would like more training on what the expectations are. Next year, the APPA will hold their National Conference June 5`h — 10 h in Minneapolis, MN. 6.0 OTHER BUSINESS There was no other business. 6.1 Staff Updates Troy Adams added that National Night Out is coming up on Tuesday, August 5`h. John Dietz and Daryl Thompson will be going out and participating in the event. Rick Schaust our Security Technician will be involved as well. Troy Adams addressed Daryl Thompson's inquiry on where we were at with the printing bids. Due to employee transitions we've not yet had a chance to get back to the printing bids. With the NISC conversion a lot of the printing costs will be eliminated as envelopes and bill stock will be done through them. We'll be down to bill stuffers, the Connector, and maybe some brochures. Troy would like to schedule a date with the Wage and Benefit Committee, sometime in July or August, to talk about positions and take a fust stab at pay equity. Theresa Slominski gave an update on PCA's that we'll be getting in July's bill; it will be another $12,000. We'll be passing 2 mils along to our customers on the bills that go out this month. Daryl Thompson asked if we had any irate customers. Tom Sagstetter responded that the ones he's dealt with were not irate, just unhappy. With the larger customers the PCA's can cause a huge swing that they haven't budgeted for. He's been proactive and once he gets the mil rate from Theresa for the upcoming month, he communicates that to those customers so it's not just showing up in their bill unannounced. Tom said that people really do appreciate the fact that we had $500,000 set aside, and tried to prevent them from taking on all of the costs. Mark Fuchs said they had some weather related outages. Last week we received notice from the Environmental Protection Agency (EPA) that stated they would be sending someone out from the Minnesota Pollution Control Agency (MPCA) to do an inspection at the storage shed at our substation. The MPCA was here yesterday to conduct the inspection. They were here more for compliance versus enforcement. One thing they look at is if the transformers being stored there contain Polychlorinated Biphenyls (PCB's). Mark shared that our documentation was pretty good but there were a few things that were missing. At this point we're not sure if there will be any fines associated with it. The EPA will be sending a report to Commission Chair John Dietz. Mark wanted the commission to know that Mike Thiry had just gone to a class on this and had already begun implementing changes at the site based on what he had learned. John Dietz had a question on how Page 3 Special meeting of the Elk River Municipal Utilities Commission July 15, 2014 17