3.0 ERMU MINUTES 02-08-2005 - Laserfiche WebLink

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Page 2 Regular meeting of the Elk River Municipal Utilities Commission January 11, 2005 6.1 Review & Consider 2004 Write-offs Pat Hemza went over the list of suggested write-offs. She added that some of the write-offs were from 2003. James Tralle moved to accept the write-offs for 2004 at $32,635.55. Jerry Takle seconded the motion. Motion carried 2-0. 6.2 Review & Consider 2005 Wire Bids The Commission was presented with the spread sheet of the 2005 Wire Bids with recommendations from staff. The 500 KCMIL Cable and the 1-1/2" flexible conduit will be purchased at a fixed cost basis, with the remaining wire to be purchased by the escalated price. Cost of material purchased is approximately $389,615 +/- escalation. James Tralle moved to accept the recommendations of staff for the purchase of the 2005 Wire bids. Jerry Takle seconded the motion. Motion carried 2-0. 6.3 Review & Consider Cable Plow Purchase Bryan Adams relayed to the Commission the need for a new cable plow. We currently have two that are wom out. Staff recommends trading in both cable plows for one new one. Staff presented proposals for Case equipment and Vermeer equipment both from State of Mirmesota contracts. Staff recommends the Case 960, it has the same controls as the Case 560 we are currently using. James Tralle questioned if trading in both older machines would affect job performance. Glenn Sundeen responded that we currently subcontract out cable installation in developments and he did not see any conflicts. James Tralle moved to approve the purchase of a new Case 960 cable plow and trailer with the trade-in of the two Vermeers. Jerry Takle seconded the motion. Motion carried 2-0. 6.4 Review & Consider Pick-up Bids The bid tabulation for the pick-ups were distributed by Bryan Adams. Glenn Sundeen asked the Commission if electric windows could be added, and by consensus the Commission so authorized. The two lowest bidders were Rochester Ford and Dodge of Burnsville both from State contracts. Staff recommended purchasing Ford because they were the lowest bid with the desired options. Elk River Ford bid is higher than the Rochester Ford bid. The Commission was asked if we would want to accept the bid from Elk River Ford and support local business. James Tralle moved to accept the bid from Elk River Ford for two '/4 ton extended cab pick- ups. Jerry Takle seconded the motion. Motion carried 2-0. 6.5 Review & Consider Water Department Capital Project The 2005 water budget contains a number of capital items staff desires to implement. The first is a trailer mounted air compressor with hanuner. This would be used for maintenance purposes. The second item is to initiate an aquifer storage recovery study. By treating the water during off peak (October thru March) and injecting this water back into the aquifer we can delay building another water treatment facility. The third item is to purchase a plotter, hardware, and